Recruitment and Onboarding Specialist

Child-Parent Centers, Inc. • Tucson, AZ

5d • $19 - $19 • Onsite

About The Position

Child-Parent Centers (CPC) is seeking a recruitment professional who shares CPC’s values and principles for building trusting relationships with children, families, and colleagues. Successful candidates welcome individual differences and perspectives, respect cultural and linguistic backgrounds, and are sensitive to current circumstances. Candidates display a commitment to teamwork, open communication, and are eager to work in a fast-paced, high-quality non-profit human services environment. As a member of the Human Resources (HR) department, reporting to the Recruitment & Onboarding Coordinator (ROC), the Recruitment and Onboarding Specialist (ROS) implements ongoing cyclical activities related to applicant tracking and recruitment including screening, qualifying, and scheduling applicants for interviews. This position also supports applicants with onboarding activities as necessary. The ROS will complete the majority of the day-to-day work using the agency’s HR information system and must be able to navigate and complete steps within the system with minimal supervision, in a timely manner, with a high level of accuracy. The ROS must understand and follow legal requirements, pay attention to detail, use good judgement, maintain confidentiality, exhibit a high level of professionalism, and be able to manage interruptions quickly to get back on schedule. The agency’s recruitment and onboarding system is fast-paced, dynamic, challenging, and offers the RO Specialist the opportunity to meet new people and enjoy fun and interesting experiences.

Requirements

• Possess an associate degree from a recognized educational institute in the field of Human Resources, Business, Records Management, or agreed equivalent that supports high-quality implementation of our program as determined by the agency.
• One to three (3-5) work experience using an applicant tracking system.
• Demonstrated proficiency using Office 365 (Outlook, Teams, OneDrive, Word, Excel, PowerPoint)
• Submit a current AZ Department of Public Safety Level One Fingerprint Clearance Card prior to start date.
• Able to pass a company paid physical exam prior to starting work.
• Able to pass a DES Centralized Background Check prior to starting work.
• Read, write, and speak English.

Nice To Haves

• Read, write, and speak Spanish.
• SHRM certification.
• Experience working with “client” permissions in Paycom.

Responsibilities

• Manage the Applicant Tracking Workflow within the agency’s HRIS to include screening of applications for completeness, qualifying applicants for interviews, scheduling interviews, supporting the process on day of interview, and documenting all correspondence and communications.
• Update records for workflows, requisition approvals, and job templates when there are changes to hiring authorities and client users.
• Maintain up to date files for interview questions and job specific follow up questions.
• Collaborate with Hiring Authority and Content Area Specialists to determine if an applicant meets the minimum requirements for the position and generates the paperwork if an exception to requirements is recommended.
• Provide support and clarifying information to applicants through emails, texts, and/or phone conversations.
• Support applicant completion of onboarding activities
• Conduct criminal background check searches of Sex Offender registries, and submittal of documents required by the Department of Public Safety (DPS), Department of Child Safety (DCS), and Bureau of Childcare Licensure (BCCL).
• Create electronic files to ensure applicant and interview files are complete, accurate, and easily accessed when needed.
• Comply with agency policies and procedures with particular attention to Personnel Policies and Procedures and the Employee handbook.
• Identify any concerns with HRIS systems that may require new procedures or modification of existing procedures and recommend necessary changes to the Recruitment & Onboarding Coordinator.
• Identify self-growth, development goals, and strategies for achievement with support and input from supervisor.
• Commit and participate in consistent and planned meetings with supervisors to further professional growth by seeking feedback, reflecting on and assessing own practice, and taking advantage of opportunities to improve skills and knowledge.
• Perform a wide range of duties related to the maintenance and processing of employment applications, interviews, and new hire files.
• Maintain complete and accurate HRIS and electronic applicant files (as needed) using computer, scanner, or other data entry devices to enter or upload data from source documents into the HRIS and/or electronic storage files using approved and standardized naming protocols.
• Conduct on-going monitoring of own work in the HRIS for accuracy, completeness, and quality.
• Report systemic issues and recommendations for improvement to supervisor and HR director.
• Create, edit, and run reports from the HRIS per schedule or as requested and distribute to HR staff or others as directed.
• Review, identify, and resolve errors in source documents with document originator.
• Monitor application records for accuracy and completeness of files.
• Participate in the human resources team and contribute to the decision-making process for program improvement, strategic initiatives, professional development, budget, governance, audit, and agency self-assessment.
• Participate in the Administrative Services Unit team and contribute ideas and input for integrated policies, procedures and services.
• Participate in the HR group meetings to understand priority recruitment activities and strategies.
• Follow through on recommended and assigned tasks.
• Develop and maintain understanding of the Office of Head Start Performance Standards and the implications and interactions with HR systems and practices.
• Communicate ideas, trends, and issues with the ROC.
• Make prudent use of resources by monitoring consumption, minimizing waste, and offering suggestions for improving program efficiency.
• Help with the process of uploading new/updated department documents to the Information Portal as needed.
• Work independently and within a team on special non-recurring and ongoing projects.
• Avoid legal challenges by complying with legal requirements.
• Perform other duties as assigned by supervisor, department director, or Chief Operations Officer.
• Understand and model the agency's vision, mission, and philosophy within the agency and the community.
• Demonstrate approachability, ownership, accountability, and life-long learning.
• Use the agency's communication and problem-solving approach.
• Seek the perspective of others.
• Identify emerging issues and contribute new knowledge.
• Work to de-escalate when emotions and stakes are high.
• Maintain professional behavior and relationships with internal and external stakeholders.
• Use agency systems and technologies to accomplish work.
• Maintain a high level of attendance to support ongoing service delivery.
• Recognizes children's safety as the first responsibility of all staff and acts swiftly to ensure no child is unsupervised.
• Implement agency policies and procedures for safeguarding confidential or sensitive information about employees and/or program participants.
• Restrict access to paper or electronic documents to those with a need to know.
• Performs other duties as assigned.

Benefits

• Paid Leave - 26 paid holidays, 5 days paid vacation after one year and up to 20 days each year thereafter, 8 days paid Personal leave first year, 9 days each year thereafter, up to 5 days paid Sick leave per year
• Insurance benefits - Dental, Flexible Spending Accounts, Health Reimbursement Arrangements, Health Savings Accounts, PPO medical (3 plans), Vision, and Supplemental Life coverage for self, spouse, and child ($25,000 basic life and Accidental death and disability provided by employer)
• Supplemental coverages (Critical Illness, Hospital Indemnity, and Accident Insurance), and pet insurance.
• Retirement Plan - Agency contribution after years of services and hours eligibility criteria are met.
• Employee 401k deferral once eligibility is met.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree