Recruitment Administrator

healthscie•Sudbury, ON

7d•CA$31 - CA$37•Onsite

About The Position

Health Sciences North (HSN) is seeking an individual passionate about recruitment and health care, to join our Human Resources team, as a temporary full-time Recruitment Administrator for ten (10) months. The Recruitment Administrator will work in a collaborative environment and be the main point of contact for managers and candidates as it relates to their employee life cycle at HSN. The successful individual will provide a high standard of administrative recruitment support for the organization, including overseeing the job posting process, candidate screening, as well as onboarding activities for new hires. The ideal candidate will have a minimum of a one (1) year diploma in Human Resources Management or Business Administration from an accredited college. We are looking for someone with a minimum of one (1) year experience working in an HR department within a unionized environment. The Recruitment Administrator will have a superior level of attention to detail, have the ability to work in a very fast paced environment, and be a strong team collaborator.

Requirements

Minimum of a one (1) year Diploma in Human Resources Management (HRM) or Business Administration, from an accredited college.
Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.
Minimum of one (1) year experience working in a HR department within a unionized environment.
Demonstrated knowledge of recruitment best practices.
Demonstrated ability to interpret and apply collective agreement language and employment legislation.
Demonstrated knowledge of work permit legislation and requirements.
Demonstrated communication skills for interaction with internal and external parties.
Demonstrated superior attention to detail with a high degree of accuracy.
Demonstrated excellent judgment and proven analytical skills.
Demonstrated training, experience or utilization of quality improvement methodology for process improvement.
Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
Demonstrated excellent computer skills with proficiency in Microsoft Office software (e.g. Word, Excel, Power Point and Outlook) and patient information systems.
Demonstrated superior interpersonal and communication skills, both written and verbal.
Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.
Demonstrated discretion and maturity when handling confidential information.
Demonstrated commitment to the safety of co-workers and patients.
Ability to use tact and discretion in dealing with health care providers and patients.
Proven ability to work independently and in a team environment.
Demonstrated ability to perform with minimal supervision; to prioritize duties.
Demonstrated commitment to ongoing professional development.
Demonstrated professionalism in dealing with confidential and sensitive issues.
Demonstrated positive work record and excellent attendance record.
Ability to meet the physical and sensory demands of the job.
Ability to travel between local sites.

Nice To Haves

Current Certificate as a Certified Human Resources Professional (CHRP) is preferred.
Recent experience working in a unionized environment within a Recruitment and/or Labour Relations (LR) field is preferred.
Recent experience working with Human Resources Information Systems is preferred.

Responsibilities

Provide informational and administrative support to the Human Resources (HR) department.
Provide direction and guidance to managers and employees regarding HR activities, policies, processes, and procedures.
Provide support to the recruitment function of HSN for all legal entities.
Prepare, manage, and provide job postings and posting results for all competitions within HSN.
Assist managers with the screening and selection of suitable candidates in accordance with collective agreement obligations and HSN policy to minimize risk with inaccurate hiring selections.
Provide guidance to managers with system navigation and identifying vacancies in organizational chart.
Validate employee movement in accordance with collective agreement and system requirements, and provide coaching to managers on proper application.
Manage and maintain various components of the HR and careers website.
Validate accuracy and ensure timely processing of all transactions noted in the HRIS (e.g MyHSN) and the HR Request System (HRRS).
Draft and print general forms, letters, reports, and memos as required.
Provide employees with letters and/or memos noting any changes in their employment in a timely manner.
Ensure compliance with collective agreements, policies, procedures, and applicable regulations; bring forward any deviations for review and remedy.
Advise and provide support to Managers with all transactional recruitment functions, and ensure proper assignment as required.
Provide and manage all new hires, including offers of employment, assessment of qualifications, collection of personal information, and respond to general inquiries.
Process hiring incentives (e.g. signing bonus, relocation, etc) and submit to Payroll and/or Accounts Payable for processing.
Ensure accurate and comprehensive maintenance of personnel records and documents.
Assist and provide support to Payroll personnel as required.
Compile and analyze various reports.
Participate in annual and ad hoc surveys as required.
Establish, review and revise processes and procedures related to recruitment.
Assist, screen, and direct in-person, telephone, and email inquiries.
Work collaboratively with Information Technology (IT), the HRIS team and Payroll to review, manage, and update recruitment databases and information systems as required.
Assist with HR employee and student orientation and training.
Assist in data collection for HR Business Partners for grievance preparation.
Facilitate New Leader Onboarding to provide an overview of recruitment at HSN.
Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.
Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
Educate and promote health, safety and wellness in the work place.
Represent the department or program on various committees and in meetings as required.
Perform other duties as required.