Recruiting & Workplace Experience Coordinator

Cooper AI•San Francisco, CA

3d•Onsite

About The Position

Cooper AI is seeking a Recruiting & Workplace Experience Coordinator to join their People team. This role will focus on hiring great people and enhancing the office environment. The coordinator will be responsible for recruiting coordination, including scheduling interviews and managing the onsite candidate experience, as well as workplace experience, such as maintaining the office, organizing employee events, and supporting new hires during onboarding. This is a highly in-person role, requiring presence in the San Francisco office five days a week, with a focus on creating an organized, warm, and well-run experience for candidates, new hires, and the team.

Requirements

1–2 years of experience in recruiting coordination, office management, or a related operational role
Strong organizational skills — you can juggle multiple schedules and priorities without dropping details
A warm, people-first approach — you make candidates and employees feel welcome
Comfort with ATS and calendar tools, and quick to pick up new systems
Resourcefulness — you figure things out and take initiative
Excitement to be in office five days a week and help build the culture in person

Responsibilities

Schedule and coordinate interviews across multiple open roles, keeping candidates, interviewers, and hiring managers aligned
Own the onsite candidate experience — greeting candidates, running interview days smoothly, and making sure every visit feels polished
Communicate with candidates throughout the process so they always know what's next
Keep our applicant tracking system accurate and up to date with candidate stages and notes
Own the day-to-day office experience — keeping the space stocked, organized, and welcoming
Plan and run in-office events, team lunches, happy hours, and other employee experience moments
Coordinate logistics for visitors, onsite candidates, and company gatherings
Support new hire onboarding so first days are smooth and welcoming
Help prepare onboarding materials, schedules, and workspace setup
Partner with People Ops and hiring managers to close any onboarding gaps