Recruiting Technology Specialist

Heartland Veterinary Partners (Remote)

4d • $65,000 - $70,000 • Remote

About The Position

At Heartland Veterinary Partners, our mission is centered around elevating the lives of veterinarians and their teams. By partnering with Heartland, practice owners unlock a world of operational advantages and economies of scale, all while retaining their clinical autonomy. At Heartland, we go beyond the ordinary to foster an environment that nurtures growth, invests in our employees, and creates pathways for professional development.
The Heartland promise doesn't stop at operational brilliance; it extends to encompass non-clinical facets like recruiting & human resources, marketing, procurement, payables management, accounting & finance, and information technology. In essence, we've got every corner covered, so our partners can focus on what truly matters - providing optimal care for their patients. As a dedicated member of our Support Center, you'll have the opportunity to be a part of what makes that happen. Your role will be pivotal in helping our partners deliver unparalleled patient care.
The Heartland philosophy rests firmly on the pillars of Servant Leadership. This ethos defines our Support Center team, where every member embraces the ethos of selfless service and approaches every challenge with an unwavering commitment to support. If this resonates with your personal and professional values, then we'd like to get to know you better!
Position Purpose
Reporting to Heartland’s Director of Talent Acquisition Operations, the Recruiting Technology Specialist will play a pivotal role in supporting Heartland’s recruiting functions by owning troubleshooting, user support, regular system audits, configurations, and workflow management for all recruiting technology. Partnering closely with recruiting leadership, this role will deliver systems-level solutions to help execute on talent initiatives. This is a full-time remote role.
Competencies
At Heartland, all of our team members embody the spirit of Servant Leadership.
Authentic Listening - Continually listening with an open mind and heart to what is said and unsaid.
Building Community –Bringing team members together and mobilizing them around our collective purpose and commitment to our communities.
Commitment to the Growth of the People – Dedicated to the personal and professional growth and development of our team members.
Conceptualization -Forward thinking and approaching work and challenges with an end-to-end view.
Empathy – Demonstrating empathy and understanding with others, approaching everything assuming positive intentions.
Foresight – Taking the past, the present, and the future decision-making process.
Healing – Focusing on the emotional and physical health of our team members. Offering support and solutions to ensure our team members have balance.
Persuasion – Building group consensus and buy-in.
Self-Awareness – Conscious knowledge of personal character, emotions, intentions, and leadership impact.
Stewardship - Concern for our team members, customers, communities, and the organization as a whole and making good use of all that is available to provide appropriate support.

Requirements

• 3+ years of experience in talent acquisition, recruiting technology, or related HR functions required
• Previous experience in ATS management as a system administrator/super user required, with experience specific to iCIMS strongly preferred
• Proven ability to configure and optimize complex ATS workflows and manage system integrations
• Experience managing vendor accounts and working directly with external partners
• Excellent computer skills, including MS Office, Teams, PowerPoint, with the ability to identify and assess new technology tools
• Familiarity with AI tools and proven ability to use AI effectively and ethically during the recruiting process
• Demonstrated ability to generate and leverage talent data and predictive analytics to inform strategy and improve outcomes
• Deep knowledge of talent acquisition best practices, recruiting processes, and data analysis
• Knowledge of compliance requirements and data privacy regulations in talent acquisition and HR systems
• Strong data analysis skills with the ability to translate metrics into actionable strategies
• Excellent communication, presentation, and stakeholder management skills
• Adept at managing competing priorities in fast-paced, evolving environments
• Willingness to travel periodically to Heartland practices and industry events
• Commitment to Heartland’s mission and values, including a passion for supporting veterinary teams

Nice To Haves

• Previous experience working in the veterinary industry will be prioritized, but not required
• Veterinary or human healthcare industry experience strongly preferred

Responsibilities

• Collaborate with the Director of Talent Acquisition Operations to align recruiting technology and reporting processes with the organization’s talent acquisition goals
• Serve as a subject matter expert for recruiting technology and job boards (including but not limited to iCIMS, Radancy, Criteria, Indeed, LinkedIn), providing guidance on system usage and best practices
• Manage user accounts, permissions, and settings across all recruiting platforms
• Act as the primary administrator for recruiting technology, handling configurations, workflows, and system enhancements to align with evolving recruitment needs
• Implement and maintain recruiting system automations to reduce manual processes and improve efficiency
• Monitor recruiting system performance, troubleshoot issues, and work with system support to resolve escalated concerns
• Create, maintain, and deliver dashboards, reports, and presentations for KPIs, hiring metrics, and recruiter performance on a weekly, monthly, quarterly, and ad hoc basis
• Analyze recruiting technology performance and trends and recommend improvements to technology investments and outreach/intake approach to enhance performance
• Develop and distribute user guides, SOPs, and training materials for recruiting systems
• Partner with recruiting-related vendors to explore new features and evaluate new tools
• Conduct regular recruiting system audits, data cleanup, and reviews to ensure compliance with company policies and data privacy standards

Benefits

• Physical wellness: Health, dental, vision, voluntary life and disability programs, and discounted access to gym memberships
• Mental wellness: Paid time off, flexible work schedules, and EAP
• Financial wellness: Bonus incentives, retirement accounts, retail discounts, and access to financial planning tools
• Professional wellness: Learning and career development solutions

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed