Recruiting Operations Specialist

Deeptune•New York, NY

8d•$100,000 - $150,000•Onsite

About The Position

Deeptune builds the environments and evaluations that frontier labs use to measure whether a model is actually getting better. We think hiring is the same class of problem: define what good looks like, build the instrument that measures it, then improve the instrument with evidence. The Recruiting Operations Specialist role is where it starts. You will own the operational core of how Deeptune hires — scheduling, Ashby, candidate experience, and onsites — and you will be expected to automate the parts that shouldn’t require a person. Your remit is to define the core workflow, then build the systems that run it. You’ll report to the Head of Talent and partner directly with hiring managers across engineering and operations. This is a New York role, in-office five days a week, in the Financial District. We’re a small team hiring fast, which means the scope is broad and your growth potential is what you make of it. The person who does this well will help define the function.

Requirements

3+ years of experience in project management, recruiting operations, HR operations, or similar roles
Fluent in an ATS (we use Ashby) and fast on unfamiliar tools
You already use AI daily and have built something with it. A scheduling automation, a sourcing workflow, a script that cleans your own data, a prompt library your team relies on.
Exacting attention to detail. You triple-check the time zone before you send the invite
You treat inefficiency as a personal problem. When something breaks twice, you fix the cause instead of the instance
Clear, direct writing — with candidates, with hiring managers, and in your Ashby notes
High ownership. You close loops without being asked to

Nice To Haves

Experience at an early-stage company in AI or high-growth tech
Hands-on with AI and automation tooling — Claude, Cursor, Clay, Zapier, ATS APIs, or whatever you’ve actually shipped with
SQL, or comfort in a BI tool — you pull the numbers yourself instead of asking someone for them
You’ve designed or improved an interview process, not just run one — rubrics, scorecards, interviewer calibration

Responsibilities

Run candidate interview experience end to end — screens, take-homes, virtual loops, and full-day onsites — across multiple teams
Manage complex scheduling across candidates, interviewers, and hiring managers, and absorb reschedules and conflicts before they reach the candidate
Treat interviewer capacity as a metric you own rather than a constraint you work around: track load, flag saturation before it slows a pipeline, and help scale the interviewer pool as volume grows
Own candidate data in Ashby — stages, tags, scorecards, written rationale — so the pipeline is trustworthy enough to make decisions from
Build the checks rather than the cleanup: automated exception reports that surface missing feedback, stalled candidates, and inconsistent stage data before anyone notices manually
Turn pipeline data into reporting hiring managers actually use — time-to-schedule, funnel conversion, interviewer load, offer outcomes
Be the person candidates remember, at every stage — clear, fast, and human
Automate the prep, not the warmth: interviewer packets, candidate prep, and follow-ups that fire on the right trigger without anyone remembering to send them
Own post-offer coordination and the handoff into onboarding
Run Superdays, candidate dinners, and networking events end to end — logistics, travel, comms, day-of execution
Partner to make the onsite a reason someone signs
Find the most repetitive work on the team and remove it — with automations, LLM workflows, Ashby’s API, or whatever gets there fastest
Codify what our best recruiters do by hand into prompts, templates, and workflows the whole team can use
Help us answer a question we can’t answer yet: which of our interview stages actually predict who succeeds here. We score every evaluative round 1–4 with written rationale, and nobody has tied those scores to on-the-job performance. That project is yours if you want it.