Recruiting & Events Coordinator

Live Nation Entertainment • Beverly Hills, CA

22h • $25 - $31 • Hybrid

About The Position

WHO ARE WE? Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com. WHO ARE YOU? Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on! THE ROLE The Recruiting Coordinator is the service engine of our Recruiting team—responsible for delivering exceptional support, seamless interview logistics, and a consistently positive experience for candidates, hiring managers, and internal partners. This role is rooted in customer service, team partnership, and operational excellence. As the primary scheduling and coordination partner for the Recruiting Center of Excellence, this person ensures interviews run smoothly, communication is clear and timely, and the team is set up for success. The ideal candidate brings a positive attitude, takes pride in helping others shine, and thrives in a fast-paced, people-centered environment. The Recruiting Coordinator plays a critical role in enabling high-volume, fast-paced recruiting efforts across Live Nation’s Corporate functions and Artist Nation Management Group. The Recruiting Coordinator will drive all interview scheduling, support recruiting events, provide operational support, ensure data accuracy, and optimize processes across multiple teams and geographies. Reporting to the Director of Recruiting, this position is ideal for someone who loves and thrives in the logistics, is the go-to person for coordination, and genuinely enjoys being part of a collaborative, high-performing team.

Requirements

• Bachelor’s degree in Human Resources, Business, Communications, Marketing, or related field preferred.
• 2+ years of experience in human resources or talent acquisition; recruiting coordination experience strongly preferred.
• The individual should have strong organizational skills, excellent attention to detail and follow-through, and outstanding written and verbal communication abilities.
• Strong organizational skills, exceptional attention to detail, and reliable follow-through.
• Outstanding written and verbal communication skills with a customer-service mindset.
• Comfort working with templates, documentation, and system workflows related to job postings, requisitions, and offer letters.
• High level of accuracy and care when handling sensitive candidate information and employment documents.
• Passion for people, talent, and building strong teams Passion for people, talent, and supporting high-performing teams.
• Ability to manage multiple priorities in a fast-paced environment with calm, positivity, and professionalism.
• Proficiency with Microsoft Office Suite and/or Google Workspace; familiarity with Workday or GEM AI a plus.
• Collaborative, proactive, and resourceful, with a genuine interest in entertainment, music, or media.
• A positive attitude, a team-first mindset, and a commitment to creating an exceptional experience for candidates and stakeholders.
• Ability to work from the Beverly Hills office 2–3 times per week.

Responsibilities

• Serve as the primary operational partner to recruiters by managing high-volume and complex interview scheduling, including multi-panel and executive-level interviews across multiple time zones.
• Own interview logistics end-to-end: calendar management, confirmations, candidate communication, interview materials, and day-of support.
• Act as the main point of contact for candidates throughout the interview process, ensuring a seamless, professional, and welcoming experience.
• Partner closely with recruiters, hiring managers, and HR to ensure accuracy, timeliness, and a smooth process from first touchpoint through offer stage.
• Support offer logistics and pre-hire workflows, including offer letters, documentation, and system processes.
• Maintain accurate and up-to-date candidate data in Workday/GEM, ensuring data integrity, compliance, and audit readiness.
• Proactively identify scheduling conflicts, process gaps, or communication needs and surface solutions to the team.
• Support general recruiting operations, including reporting, documentation, and workflow improvements.
• Support the creation, posting, and maintenance of job requisitions across internal and external job boards, ensuring accuracy, consistency, and alignment with approved role details.
• Partner with recruiters and HR to prepare, route, and process offer letters, ensuring all documentation is accurate, compliant, and delivered to candidates in a timely and professional manner.
• Manage updates to job postings, including edits, reposts, and closing out roles, while maintaining clean and organized requisition data in Workday/GEM.
• Assist with pre-hire administrative workflows such as background checks, new-hire documentation, and system updates in partnership with HR Operations.
• Support recruiting event operations across the Recruiting Center of Excellence, including career fairs, campus events, industry activations, internal hiring initiatives, and talent programs.
• Coordinate event logistics end-to-end: venue confirmations, vendor coordination, catering, room setup, timelines, and on-site/virtual execution.
• Manage event communications, attendee tracking, registration, and post-event follow-up.
• Maintain and organize candidate pipelines generated from events to ensure timely follow-up and accurate system tracking.
• Assist with recruiting-related invoicing, purchase orders, vendor payments, and expense reconciliation.
• Prepare event materials, presentations, schedules, and signage for global use.

Benefits

• HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
• YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
• WEALTH: 401(k) program with company match, stock reimbursement program
• FAMILY: New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support
• CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
• OTHERS: Volunteer time off, crowdfunding match

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level