Recruiting Coordinator - Temporary (3 months), Hybrid

Howard Hughes Medical Institute•Ashburn, VA

2d•$26 - $35•Hybrid

About The Position

HHMI’s recruiting team supports a broad hiring portfolio spanning scientific, operational, and administrative roles across our Chevy Chase headquarters, Janelia Research Campus, and Host Site network. This three-month contract role provides operational support to our recruiters — handling the scheduling, coordination, and process administration that keeps searches moving smoothly so recruiters can stay focused on the hiring work itself. This is a temporary position with a defined end date. Extension is possible but not guaranteed and will be determined based on business need. Work location: Hybrid, Ashburn, VA Three days per week on-site at HHMI's Janelia Research Campus in Ashburn, VA; two days remote.

Requirements

Bachelor’s degree in Human Resources, Business Administration, or a related discipline, or equivalent experience.
Minimum of one year of operational experience supporting a recruitment team, or direct experience in a fast-paced recruiting environment.
Strong organizational skills and attention to detail; comfortable managing multiple priorities simultaneously.
Excellent written and verbal communication skills; able to engage professionally with candidates, hiring managers, and internal stakeholders.
Proficiency with HRIS and recruiting technology (ATS, Workday, Zoom, MS Office, SharePoint preferred).
Ability to take initiative, work with minimal supervision, and maintain confidentiality throughout.

Nice To Haves

Experience in a mission-driven, scientific, academic, or nonprofit organization.
Familiarity with full-cycle recruiting processes and candidate experience best practices.
Prior exposure to research or laboratory hiring environments.

Responsibilities

Support recruiters and hiring managers across the full recruiting lifecycle: candidate screening coordination, interview scheduling, on-site logistics, reference collection, and background check processing.
Manage candidate travel arrangements and expense reimbursement.
Maintain timely posting and removal of job advertisements across internal and external platforms.
Update and maintain recruiting process resources including interview guides, feedback templates, and reference check materials.
Support passive candidate sourcing efforts as directed, including outreach coordination and relationship tracking.
Serve as a consistent point of contact for candidates; provide timely, accurate communications on next steps and logistics.
Ensure every candidate interaction reflects HHMI’s professionalism and mission.
Assist with the setup, coordination, and execution of virtual and in-person career fairs and recruiting events.
Support other administrative and operational tasks as assigned by the recruiting team.