Recruiting Coordinator - Hybrid - Philadelphia, PA or Wilmington, DE

Datrose • Wilmington, DE

6d • Hybrid

About The Position

This company is seeking a highly organized and customer-focused Recruiting Coordinator to join its Talent Acquisition team. This is an excellent opportunity for an HR or recruiting professional who thrives in a fast-paced environment and enjoys supporting the full recruitment lifecycle. The Recruiting Coordinator serves as a key point of contact for candidates, recruiters, hiring managers, and business leaders. This individual will play a critical role in ensuring a positive candidate experience while coordinating recruiting operations, interview scheduling, requisition management, reporting, and other talent acquisition activities. This is a hybrid contract position that can be based in either Wilmington, Delaware or Philadelphia, Pennsylvania.

Requirements

• Bachelor's degree or an equivalent combination of education, training, and relevant experience.
• Experience in recruiting, human resources, customer service, or business operations/support.
• Strong organizational skills with the ability to prioritize and manage multiple responsibilities independently.
• Demonstrated initiative, resourcefulness, and problem-solving ability.
• Exceptional attention to detail and follow-through.
• Ability to handle highly confidential information with professionalism and discretion.
• Experience supporting or improving business processes.
• Ability to quickly adapt to changing business priorities.
• Strong time management and multitasking skills.
• Ability to work effectively in a fast-paced, high-volume environment.
• Excellent verbal and written communication skills.
• Authorization to work in the U.S. is a precondition of employment.

Nice To Haves

• 3+ years of relevant recruiting, HR, or talent acquisition experience.
• Experience working with Applicant Tracking Systems (ATS).
• Knowledge of federal, state, and local employment laws related to recruiting and hiring.
• Experience supporting recruitment operations in a corporate environment.
• Experience scheduling interviews, conducting phone screens, and partnering with hiring managers.
• Familiarity with EEO, AA, and OFCCP compliance requirements.
• Experience managing relationships with external recruiting vendors.
• Familiarity with SAP, SuccessFactors, or similar HR systems.
• Experience creating recruiting reports and analyzing recruitment metrics.
• Project management or process improvement experience.
• Advanced proficiency with recruiting technologies, social media, and online sourcing tools.
• Strong presentation and communication skills.
• Ability to exercise sound judgment and discretion.
• Flexibility and adaptability in a dynamic work environment.

Responsibilities

• Coordinate and manage multiple recruiting activities simultaneously while providing exceptional customer service to candidates and internal stakeholders.
• Serve as a liaison between recruiters, hiring managers, project teams, executive assistants, and candidates throughout the hiring process.
• Support the requisition submission and approval process and coordinate recruitment kickoff activities.
• Schedule and coordinate interviews, including complex scheduling requests and travel arrangements when required.
• Welcome and assist candidates and hiring managers during the interview process to ensure a positive experience.
• Track and manage all interview requests from initiation through completion.
• Coordinate candidate travel logistics, prepare interview materials, and distribute travel vouchers as needed.
• Support recruitment outreach initiatives focused on attracting diverse talent, including veterans, women, individuals with disabilities, and college candidates.
• Participate in recruiting events and employment branding activities when needed.
• Create and manage job postings and requisitions within the Applicant Tracking System (ATS).
• Schedule intake meetings between recruiters and hiring managers.
• Assist recruiters with sourcing efforts, candidate outreach, and pre-screening activities.
• Coordinate candidate assessments and testing processes as required.
• Conduct phone screens and evaluate candidate qualifications when needed.
• Prepare offer letters and rejection communications.
• Maintain recruiting data, metrics, scorecards, and reporting.
• Ensure compliance with recruiting policies, procedures, employment laws, and service-level agreements.
• Partner with external vendors to manage recruiting processes and resolve operational issues.
• Maintain accurate candidate and requisition records within the ATS.
• Assist with additional Talent Acquisition projects and administrative tasks as needed.

Benefits

• Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, pregnancy, status as a parent, age, protected veteran status, family medical history or genetic information, political affiliation, status as a qualified individual with disability, or other non-merit based factors.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level