Recruiting Coordinator (Los Angeles, CA)
About The Position
Circadia Health is seeking a Recruiting Coordinator to manage the operational engine of their hiring process. This role is crucial for supporting the growth of the company across various sectors and teams. The coordinator will be responsible for interview scheduling, onboarding logistics, maintaining recruiting systems, and driving process improvements. This is a key role that allows recruiters to focus on candidate relationships while ensuring the hiring process runs smoothly from start to finish. The ideal candidate will be energized by building order and have a front-row seat to the hiring practices of a high-growth healthcare AI company.
Requirements
- 1-3+ years of experience in recruiting coordination, HR operations, or an administrative/operations support role
- Highly organized and detail-oriented, with the ability to manage multiple calendars and moving pieces simultaneously
- Experience with an ATS (Lever preferred) or the ability to learn new systems quickly
- Strong written and verbal communication skills
- Comfortable in a fast-paced startup environment with shifting priorities and tight timelines
- Proactive, resourceful problem-solver who takes ownership without needing much oversight
- Experience with, or enthusiasm for, responsibly leveraging AI tools to automate workflows and save the team time on repetitive operational tasks
Responsibilities
- Own Interview Scheduling & Coordination: Coordinate interviews across multiple time zones, interviewers, and candidate types (clinical, technical, and corporate), keeping the process moving quickly without sacrificing a great candidate experience.
- Support Seamless Onboarding: Own onboarding logistics for new hires — from offer acceptance through day one — including systems setup, paperwork, and coordinating with IT, People, and hiring managers to ensure every new hire feels prepared and welcomed.
- Maintain Recruiting Systems & Data Integrity: Keep our ATS (Lever) and recruiting tools clean, accurate, and up to date — candidate stages, interview feedback, offer statuses — so the team always has a reliable source of truth.
- Partner Across the Recruiting Team: Work closely with recruiters, hiring managers, and People leadership to anticipate scheduling needs, flag bottlenecks, and keep hiring pipelines moving efficiently.
- Drive Process Improvement: Projects Identify opportunities to streamline recruiting operations — from interview logistics to onboarding workflows — and help build and document scalable processes as the team and company grow.
- Be a Steward of Candidate Experience: Serve as one of the first points of contact for candidates — communicating clearly, warmly, and promptly so every candidate feels valued, regardless of outcome.
Benefits
- 100% company-paid medical, dental, and vision coverage
- 401(k)
- Competitive time off with pay policies including vacation, sick days, and company holidays
- Impact: your work will influence care decisions for tens of thousands of seniors every day.
- Culture: hard-working, mission-driven, and collaborative — with weekly and monthly social events like yoga, beach bonfires, and Wednesday/Friday team lunches.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
