Recruiting Coordinator

Gates Hudson & Associates•Fairfax, VA

39d

About The Position

Gates Hudson is looking for a highly organized and detail-oriented Recruiting Coordinator to support the full recruiting lifecycle from interview scheduling through onboarding. This role plays a critical part in delivering a smooth, professional candidate experience while ensuring accuracy, compliance, and operational excellence across recruiting systems. The Recruiting Coordinator partners closely with the Talent Acquisition team, hiring managers, and HR to manage interview logistics, coordinate offers, monitor background checks, and support onboarding processes. The ideal candidate is comfortable managing high-volume coordination while maintaining a high level of professionalism and attention to detail.

Requirements

2–4 years of experience in a Recruiting Coordinator, Talent Operations, or HR support role
Hands-on experience using Greenhouse for interview scheduling, candidate tracking, and offer workflows
Experience coordinating interviews in fast-paced or high-volume environments
Strong organizational and time management skills
High attention to detail and accuracy
Strong written and verbal communication skills
Ability to manage multiple priorities simultaneously
Customer-service mindset with the ability to professionally support candidates

Nice To Haves

Experience supporting onboarding processes in UKG or a similar HRIS
Experience managing background checks in Checkr or a similar vendor
Familiarity with employment compliance basics and recruiting best practices
Experience with reporting, documentation, or process improvement initiatives

Responsibilities

Coordinate and schedule interviews across multiple roles and stakeholders, including phone, virtual, and onsite interviews.
Manage complex scheduling logistics across time zones and high-volume requisitions.
Serve as the primary point of contact for candidates throughout the interview process, ensuring clear communication and a positive experience.
Maintain accurate interview status updates and notes within Greenhouse.
Manage offer workflows in Greenhouse, including generating offer letters and routing approvals.
Coordinate with Talent Acquisition, HR, and hiring managers to ensure timely offer delivery and acceptance.
Support onboarding execution in UKG by initiating onboarding tasks and ensuring documentation is completed accurately and on time.
Troubleshoot candidate issues related to offer letters, onboarding paperwork, system access, and task completion.
Monitor background check progress through Checkr to ensure timely completion.
Follow up with candidates to resolve delays, missing information, or flagged items.
Adjust Checkr workflows as needed in partnership with HR and TA leadership.
Ensure background checks align with company policies and compliance requirements.
Maintain data accuracy across Greenhouse, UKG, and Checkr.
Assist with ATS reporting, recruiting pipeline tracking, and audit readiness.
Identify opportunities to improve recruiting coordination processes and candidate communication templates.
Support recruiting projects, system updates, and documentation as needed.
Post and manage job postings in Greenhouse and external job boards.
Prepare interview materials, schedules, and candidate packets.
Support recruiting events and hiring initiatives.
Partner with recruiters and hiring managers to ensure recruiting timelines are met.
Maintain confidentiality when handling candidate and employee information.