Recruiter Assistant

Aston Carter•Riverside, CA

1d•$28 - $33•Onsite

About The Position

The Recruiting Coordinator provides critical support to the Human Resources function and plays a key role in the full recruiting lifecycle, from coordinating interviews to supporting onboarding for new hires. This role ensures a positive and professional candidate experience by maintaining clear and timely communication while partnering closely with recruiters, hiring managers, and candidates. The ideal candidate is highly organized, detail-oriented, comfortable working in a fast-paced environment, and able to manage multiple priorities while maintaining accuracy and confidentiality.

Requirements

Minimum of 2 years of administrative, HR support, or front office experience.
Experience with recruiting coordination, interview scheduling, and onboarding support.
Experience using HRIS and applicant tracking systems (ATS), preferably Paycor or a similar platform.
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
High attention to detail and accuracy in documentation, data entry, and recordkeeping.
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
Strong communication skills with the ability to interact professionally with candidates, recruiters, hiring managers, and cross-functional partners.
Ability to maintain confidentiality and handle sensitive information with discretion.
Understanding of human resources practices and principles.
Ability to work both collaboratively within a tight-knit HR team and independently with minimal supervision.

Nice To Haves

Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
An associate degree with relevant HR experience
Experience working in a manufacturing environment is a plus.
Experience with Paycor Applicant Tracking System or other ATS platforms is preferred.
HR certification such as PHR, SHRM-CP, or equivalent is preferred but not required.
Familiarity with I-9 documentation requirements and compliance processes.
Experience supporting production, engineering, and office recruiting is beneficial.
Interest in continuous improvement, with a mindset focused on refining processes and enhancing candidate experience.

Responsibilities

Own interview scheduling and logistics using Paycor Applicant Tracking System (ATS) and/or Outlook for virtual (Teams), onsite, and panel interviews.
Customize and maintain interview scheduling templates, ensuring all relevant details are included, such as resumes, assessments, and facility PPE requirements.
Manage interview logistics, including booking conference rooms, sending calendar invitations, and confirming details with hiring managers and candidates.
Support interview arrangements for out-of-town candidates, including coordination of travel and accommodations as needed.
Greet and host candidates during onsite interviews, ensuring they receive appropriate PPE for facility tours upon request.
Partner with recruiters to support hiring needs across production, engineering, and office roles.
Act as a liaison between candidates and management, providing clear, timely, and professional communication throughout the hiring process.
Manage the NDA process for interviews and maintain accurate records.
Support the offer process by preparing offer letters, tracking candidate acceptances, and updating reports and external recruitment partners.
Facilitate pre-employment screening requirements, including compliance.
Assist with conducting new hire orientations and preparing new hire paperwork to support a smooth onboarding experience.
Identify opportunities to improve scheduling, communication, and onboarding processes and share recommendations with the HR team.
Maintain accurate ATS and HRIS records, ensuring data integrity, confidentiality, and compliance.
Prepare and maintain recruitment reports using Excel, including tracking key recruiting metrics.
Ensure compliance with federal, state, and local employment laws as well as internal company policies in all recruiting and onboarding activities.
Maintain service-level targets for interview scheduling turnaround, such as scheduling interviews within 24 hours of request when possible.
Track and report weekly recruiting metrics, including time-to-interview, time-to-offer, and candidate feedback, in partnership with recruiters.
Maintain original I-9 documents in personnel files in alphabetical order and ensure they are properly organized for audit purposes.
Create and maintain an I-9 tracker to support audit readiness and compliance.
Review I-9 documentation to verify that identification documents are properly validated and maintain ongoing audit trackers.
Coordinate with IT, Facilities, and Payroll to ensure smooth onboarding logistics, including workspace setup, system access, and equipment readiness for new hires.
Serve as an ambassador for the organization’s culture and values throughout the candidate journey, ensuring each interaction reflects professionalism, hospitality, and a commitment to excellence.
Support the company’s presence at recruiting events and career fairs as needed.
Proactively identify process gaps in recruiting and onboarding and propose enhancements to improve efficiency and candidate experience.
Assist in creating and updating recruiting standard operating procedures (SOPs), templates, and forms to ensure consistency across the HR function.