Recruiting Coordinator - AMER

Notion•San Francisco, CA

9d•$85,000 - $95,000•Hybrid

About The Position

The People Team at Notion exists to help build a generational company - one that enables people to do their best and most meaningful work. Hiring exceptional talent, at the right time and with care, is central to that mission. We’re looking for a Recruiting Coordinator to partner closely with Recruiters and Hiring Managers to create a thoughtful, well-run, and genuinely human candidate experience. This role sits at the center of our hiring process and plays an important role in how candidates experience Notion. This role can be based in either San Francisco or New York City. We work from our offices on Mondays, Tuesdays and Thursdays (our Anchor Days) because we do our best thinking and building together in person. We’re looking for someone who’s excited to work alongside the team during those days.

Requirements

6–12 months of experience in recruiting coordination or interview scheduling, ideally in a high-volume environment
Strong organizational and prioritization skills - you’re proactive, reliable, and thoughtful about details
A steady, calm approach in fast-moving environments
Ability to navigate ambiguity with optimism
Clear, kind, and professional communication skills - you’ll represent Notion to a large and diverse group of candidates
You don’t need to be an AI expert, but you’re curious and willing to adopt AI tools to work smarter and deliver better results

Nice To Haves

Experience supporting both technical and non-technical roles, including remote and in-person interview scheduling
Experience with Ashby, Workday, Slack
Experience in a high-growth or startup environment

Responsibilities

Create a candidate experience that reflects Notion: You’ll be one of the first and most consistent touchpoints candidates have with Notion. From scheduling interviews to answering questions and resolving issues, you’ll help ensure every interaction feels organized, respectful, and intentional. You’ll collaborate closely with Recruiters and Hiring Managers to continually refine our processes—so candidates leave feeling excited about what we’re building, regardless of the outcome.
Coordinate interviews with care and precision: You’ll manage and schedule a high volume of interviews across primarily non-technical roles, balancing speed with attention to detail. You’ll anticipate needs, communicate clearly, and keep candidates and interviewers aligned - making the process feel smooth and predictable, even as things move quickly.
Build strong recruiting foundations: This role is designed for someone early in their recruiting career who wants to build durable fundamentals. Over time, you’ll gain exposure to how we plan, execute, and scale hiring at Notion. With support from the team, you could take on light sourcing work, process improvements, and additional ownership as your skills grow - creating a strong foundation for future growth in recruiting, operations, or people-focused roles.