Recruiting Coordinator
About The Position
About Distyl AI Distyl is an applied AI technology company partnering with the world’s most ambitious institutions to rearchitect critical operations for the frontier of AI. Our customers include the largest companies in telecom, healthcare, insurance, manufacturing, consumer goods, and global social organizations. We research and deploy technologies that power AI-native operations — both for our partners and for Distyl itself. Our work spans research into self-constructing systems, the development of the most reliable execution of AI systems, and products that transform mission-critical workflows. As a result, Distyl's technologies affect some of the world's largest operations — from hundreds of millions of consumer interactions to tens of millions of supply chain transactions and millions of patient journeys. Distyl is backed by leading investors including Lightspeed Venture Partners, Khosla Ventures, Coatue, DST Global, and the board-members of 20+ F500s. What We Are Looking For At Distyl, Recruiting Coordinators are the connective tissue that keeps our hiring engine running. This role is for someone who is excited to own the candidate experience end to end, manage a high volume of scheduling across multiple concurrent searches, and continuously find ways to make the process faster and better using AI tools. Recruiting Coordinators operate at the intersection of candidate experience, cross-functional coordination, and process improvement. They partner closely with recruiters, hiring managers, and interviewers to keep pipelines moving, and their work is not limited to logistics: they help identify where the process breaks down and build the tools and workflows that fix it.
Requirements
- Experience in High-Growth Recruiting Operations: You have worked as a Recruiting Coordinator or in Talent Operations at a high-growth startup and understand what it takes to keep hiring moving at speed
- Comfort Supporting Roles Across Different Departments: You can work directly with hiring managers across departments and functions to keep their searches on track, from technical roles to go-to-market and operations.
- AI-Native Working Style: You use AI tools daily to streamline scheduling, communication, and reporting, not just to keep up with them
- Bias Towards Process Improvement: You notice where a workflow is inefficient and take the initiative to fix it, rather than just working around it
- Candidate-First Mentality: You treat candidate experience as a top priority in every interaction, not a checkbox at the end of the process
- Strong Written and Verbal Communication: You write clear, friendly emails that build rapport and keep every stakeholder informed
- Comfort with Ambiguity: You can manage multiple reqs and stakeholders at once without dropping details, even when the process isn't fully defined yet
- Ownership Mentality: You take responsibility for whether the hiring process runs smoothly and candidates feel supported throughout
Responsibilities
- Own end-to-end interview coordination and scheduling across multiple concurrent reqs, spanning technical and non-technical roles
- Act as the primary point of contact for candidates throughout their journey, communicating with a warm, informative tone that makes every touchpoint feel considered
- Navigate complex scheduling scenarios, coordinating availability across candidates, interviewers, hiring managers, and leadership
- Partner with recruiters and hiring managers to keep pipelines moving, proactively flagging bottlenecks or scheduling conflicts before they become delays
- Maintain accurate, clean candidate data and pipeline hygiene in Ashby
- Identify opportunities to use AI tools to streamline scheduling, communication, and reporting, and help build and implement those improvements
- Support and suggest improvements to our recruiting processes in collaboration with the broader team, especially in ambiguous or undefined situations
- Coordinate onsite and virtual interview logistics, including panel prep and debrief scheduling
- Support offer logistics and handoff to People Ops
Benefits
- 100% coverage of medical, dental, and vision insurance for employee and dependents
- Flexible time off
- Retirement and financial planning benefits, including access to pre-tax HSA, FSA, and commuter accounts, 401(k), and financial coaching resources
- Comprehensive wellness benefits, including physical fitness, mental well-being, and fertility and family-building benefits through Carrot
- Complimentary in-office lunches and snacks provided
- Access to state-of-the-art AI models, generous usage of modern AI tools, and real-world business problems
- Ownership of high-impact projects across top enterprises
- A mission-driven, fast-moving culture that values curiosity, pragmatism, and excellence
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
