Recruiting Coordinator

Ivo Inc.•San Francisco, CA

About The Position

We are seeking a highly organized and resourceful Recruiting Coordinator who can keep our hiring pipeline moving. This role is ideal for someone who enjoys checklists, fast turnarounds, and clear communication. You’ll work closely with hiring managers and leadership to ensure a seamless and high-quality candidate experience while helping us build efficient hiring processes.

Requirements

A recent graduate interested in recruiting and people ops or an SDR, retail sales associate, or customer-facing professional looking to pivot into recruiting
Excellent communication skills (written and verbal)
A people-first mindset - you enjoy interacting with candidates
Confident juggling multiple calendars and time zones
Hands-on with LinkedIn Recruiter (or similar) and any modern ATS
Meticulous attention to detail nothing falls through the cracks

Nice To Haves

experience scheduling tech interviews or working in a high-growth startup

Responsibilities

Coordinate Zoom/Google Meet & in-person calendars across time zones
Manage scheduling logistics between candidates and interviewers
Send confirmations, reminders, and feedback requests
Ensure interviewers have scorecards and candidate info
Review incoming résumés against role scorecards
Maintain accurate and up-to-date candidate records in our ATS
Ensure candidates are moved through stages correctly and consistently
Remind interviewers to submit timely feedback
Conduct daily reviews of candidates to ensure no one is “stuck” in process
Use LinkedIn, job boards, and online communities to identify passive talent
Add prospects to our ATS (Ashby) with clean notes and tags
Gather feedback quickly, flag bottlenecks, and suggest process tweaks to improve speed and quality of hire.
Proactively share updates on candidate progress, scheduling, and bottlenecks
Flag risks or delays early to keep hiring processes moving