Recruiting Coordinator (12 month contract)

Everpure•Santa Clara, CA

2d•Onsite

About The Position

The Recruiting Coordinator will play a critical role in facilitating complex, high-touch recruitment processes, serving as a pillar of support for our global talent acquisition efforts. Beyond managing day-to-day coordination, the ideal candidate will operate with a high degree of judgment and nuance, leading complex scheduling logistics, and partnering cross-functionally to optimize our operations. The ideal candidate will have excellent communication skills, be proficient in managing multiple tasks simultaneously, and demonstrate a strong ability to collaborate across diverse internal and external networks.

Requirements

3+ years of recruiting coordination, executive administration, or related fast-paced operations experience.
Deep understanding of international logistics and regional hiring norms, with proven experience coordinating across multiple regions and departments.
Exceptional organizational skills and meticulous attention to detail, with a demonstrated ability to manage high-volume, shifting priorities independently.
Advanced proficiency with Applicant Tracking Systems (ATS) and virtual interview tools (e.g., Google Calendar, GoodTime, Zoom), with the ability to troubleshoot system issues and support others in using them effectively.
Strong cross-functional collaboration skills, with the discretion and professionalism required to partner with executives, Recruiting Ops, and external stakeholders.
A proactive, problem-solving mindset and a passion for delivering a best-in-class, empathetic candidate experience.

Responsibilities

Own and manage complex interview scheduling process, acting as the central point of coordination for standard, high-volume, and executive-level loops, including multi-location and international panels.
Navigate global logistics independently, proactively anticipating and resolving pitfalls such as time-zone mismatches, visa/travel conflicts, or last-minute interviewer no-shows with minimal disruption.
Draft and extend offer letters and new hire paperwork, ensuring absolute accuracy, data privacy compliance within the ATS, and a seamless transition to onboarding.
Drive process optimization by partnering with Recruiting Ops, HR, and IT to identify process gaps and implement scalable improvements that enhance the candidate experience.
Author and refine team documentation, developing SOPs, scheduling templates, and checklists to increase overall team efficiency.
Invest in your fellow coordinators, actively leading onboarding, shadowing support, and sharing best practices during team syncs.
Coordinate and support marquee recruiting events, such as career fairs and campus recruiting, to help attract top talent.