Recruiting Coordinator

Modernizing Medicine • Boca Raton, FL

49d

About The Position

ModMed is hiring a driven Recruiting Coordinator to join our positive, passionate, and high-performing Talent Acquisition Team focused on creating a positive, welcoming, and memorable experience for all candidates. This is an exciting opportunity to be part of a fast-paced Healthcare IT company that is truly Modernizing Medicine! This role is ideal for an individual with proven experience focusing on: Operational Excellence: Driving efficiency, continuously improving processes, and ensuring smooth, predictable hiring workflows. Attention to Detail: Meticulous organization and accuracy in scheduling, documentation, and data management. Candidate Engagement: Creating a positive, welcoming, and memorable experience for all candidates, from the first contact through their onboarding. Collaboration: Working effectively with recruiters, hiring managers, and cross-functional teams (e.g., HR, IT) to keep the hiring process aligned and on track.

Requirements

• 2-4 years of experience in a high-volume Recruiting Coordinator, HR Coordinator, or administrative support role, preferably within the technology industry.
• Exceptional organizational skills and an obsessive attention to detail.
• Demonstrated ability to manage multiple priorities simultaneously in a fast-paced, high-pressure environment.
• Excellent written and verbal communication skills; comfortable interacting with candidates at all levels.
• Proficiency with calendar management tools (e.g., Google Suite, Outlook) and experience with an ATS.
• A proactive, problem-solving mindset with a commitment to operational excellence.

Responsibilities

• Interview Scheduling and Logistics: Coordinate high volume, complex interview schedules (virtual and in-person) across multiple time zones for candidates and interviewers, often involving candidate negotiations. Manage and confirm all logistical details, including sending clear interview confirmations and acting as the primary point of contact for candidate inquiries.
• Candidate Experience: Maintain timely and professional communication with candidates, ensuring they feel supported, informed and excited about the opportunity. Gather and track candidate feedback and proactively address any issues to maintain a high-touch, positive experience.
• Process and Systems Management: Ensure data integrity by accurately inputting, updating, and maintaining candidate information within our Applicant Tracking System (ATS - experience with systems like Greenhouse, Lever, or Workday is a plus). Own the offer generation process, ensuring all documentation is accurate and compliant. Identify opportunities to streamline existing processes and actively contribute to the development of recruiting operational standards.
• Team Collaboration: Partner closely with recruiters and hiring managers to understand their hiring priorities and capacity. Coordinate interview team debrief sessions and manage follow-up communication to facilitate timely hiring decisions. Assist with ad-hoc projects, recruiting events, and reporting as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Ambulatory Health Care Services
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees