Recruiting Coordinator / Sourcer

Gallatin•El Segundo, CA

9d•$70,000 - $90,000•Onsite

About The Position

Gallatin is seeking a Recruiting Coordinator / Sourcer to support its growth during a critical phase. This role is highly operational and involves candidate coordination, sourcing, recruiting operations, and onsite support. The position is based full-time in the El Segundo office and will focus on facilitating onsite interviews and ensuring an exceptional candidate experience. The ideal candidate thrives in fast-paced environments, remains calm under pressure, communicates clearly, and enjoys organization and driving processes forward. Resourcefulness, proactivity, and a willingness to assist wherever needed are key. This role offers an excellent opportunity for long-term growth within recruiting, talent operations, or talent strategy.

Requirements

Experience in recruiting coordination, sourcing, recruiting operations, or a related talent function.
Strong organizational skills and exceptional attention to detail.
Comfort operating in a fast-paced startup environment where priorities can shift quickly.
Excellent communication skills and strong professional judgment.
Ability to manage a high volume of scheduling, coordination, and operational tasks without sacrificing candidate experience.
Experience sourcing candidates across LinkedIn and other sourcing platforms, with the curiosity and persistence to proactively identify strong talent.
Ability to craft thoughtful outreach messaging and engage passive candidates.
Strong interest in learning how to identify talent and build recruiting pipelines across technical and operational functions.
Experience working with applicant tracking systems, ideally Ashby.
You know how to use AI to your advantage in sourcing efforts and process improvement.
Strong sense of ownership and willingness to jump into whatever is needed to support the team.
Comfort working onsite full-time in El Segundo.
Willingness and enthusiasm to travel for conferences and recruiting events when needed.
Motivation to grow within recruiting and talent acquisition over time.

Nice To Haves

Prior sourcing experience in AI, defense, or national security sectors.
Experience supporting high-growth startup recruiting environments.
Familiarity with Ashby

Responsibilities

Coordinate and schedule virtual interviews across multiple teams and time zones, ensuring a smooth and high-touch candidate experience throughout the process.
Facilitate in-person interviews in our El Segundo office, including candidate hosting, interview logistics, room coordination, and day-of execution.
Partner closely with recruiters and hiring managers to keep processes moving quickly and efficiently.
Support recruiting operations and process improvement initiatives across systems like Ashby and other recruiting infrastructure.
Help maintain clean, accurate recruiting data and reporting.
Assist with candidate travel coordination and other recruiting logistics as needed.
Operate with urgency while managing multiple competing priorities simultaneously.
Identify opportunities to make recruiting operations more scalable, organized, and candidate-friendly.
Source candidates across technical and operational roles using LinkedIn, SeekOut, outbound outreach, referrals, events, and creative sourcing strategies.
Build and maintain candidate pipelines for priority searches.
Represent Gallatin at conferences, recruiting events, and university events to help build long-term talent pipelines and brand awareness.