Recruiting Coordinator & Executive Assistant

Stamm•Milwaukee, WI

18d•Onsite

About The Position

We’re seeking an exceptionally capable, people-oriented individual to help us find, attract, and welcome great people across both Stamm Media and Stamm Tech. Recruiting will be the primary focus of this role, with additional responsibility for providing administrative support to our CEO and Executive Leadership Team (ELT). This position offers a rare opportunity for an early-career professional to gain exposure to recruiting, company leadership and business operations across two growing technology companies. Experience is not required. We will teach the systems, processes, and details. What matters most is finding someone with exceptional common sense, emotional intelligence, warmth, initiative, and follow-through. The right person will genuinely enjoy meeting people, building relationships, and helping candidates navigate an important career decision. This role embodies our High Tech. High Touch. philosophy: leveraging technology to promote brands and work efficiently while ensuring every interaction remains thoughtful and human.

Requirements

Bachelor’s degree required.
No prior professional experience required.
Exceptional common sense and practical judgment.
High emotional intelligence and the ability to communicate with different personalities.
A warm, friendly, and approachable personality.
Genuine enjoyment of meeting, speaking with, and helping people.
Natural curiosity about people and what motivates them.
Excellent written and verbal communication skills.
Strong organization and attention to detail.
Dependability and consistent follow-through.
Ability to manage multiple priorities in a fast-moving environment.
Confidence to take initiative while knowing when to ask questions.
Professionalism and discretion when handling confidential information.
Comfort learning and using technology and business applications.
Humility, curiosity, adaptability, and a willingness to learn.

Nice To Haves

Customer service or another people-focused role.
Recruiting, interviewing, human resources, or employee onboarding.
Campus involvement, student leadership, or experience helping an organization attract new members.
Using AI tools such as ChatGPT, Claude, or similar platforms to research, organize information, draft content, or improve productivity.

Responsibilities

Coordinate recruiting activities across both Stamm Media and Stamm Tech.
Work with hiring managers to understand open positions and the qualities needed for each role.
Draft, post, and maintain job openings across recruiting platforms.
Proactively identify and reach out to potential candidates.
Review applications and determine which candidates should move forward.
Conduct initial phone or video screening conversations.
Schedule group and individual interviews and coordinate communication among candidates and hiring managers.
Maintain recruiting records and track candidates throughout the hiring process.
Keep candidates informed and engaged through timely, thoughtful follow-up.
Assist with reference checks, background checks, offer letters, and employment documents.
Coordinate new-hire paperwork, first-day schedules, and onboarding activities.
Build relationships with colleges, professional organizations, recruiting partners, and other sources of talent.
Help develop and maintain a pipeline of potential candidates for future hiring needs.
Look for creative ways to improve how we find, evaluate, and attract great people.
Ensure every candidate receives a responsive, organized, and welcoming experience, whether or not they are ultimately hired.
Help new employees feel welcomed, prepared, and connected to the company.
Coordinate with managers to ensure equipment, accounts, workspaces, and training plans are ready.
Assist with employee recognition, company events, and culture-building initiatives.
Gather feedback from new employees and help improve the recruiting and onboarding experience.
Support internal communication and other people-focused projects.
Assist the CEO with scheduling, meetings, and follow-up items.
Help organize information, documents, priorities, and action items.
Prepare draft correspondence, meeting materials, reports, and presentations.
Assist the CEO and ELT with research and special projects.
Track commitments and deadlines to help ensure consistent follow-through.
Handle confidential business, employee, and personal information with discretion.
Anticipate needs and address routine matters independently when appropriate.
Assist with administrative needs and special projects across both companies.
Welcome visitors and contribute to a friendly, professional office environment.
Assist with document preparation, reporting, recordkeeping, and data entry.
Anticipate what needs attention and take initiative to move it forward.