Recruiting Coordinator - Analyst

iCapital•Salt Lake City, UT

4d•Hybrid

About The Position

iCapital is looking to hire a Recruiting Coordinator to provide high-level administrative support to our Global Talent Acquisition team. This role will provide support throughout the recruiting and onboarding processes. The ideal candidate will be an integral member of the Talent Acquisition team, serving as a primary point of contact for candidates and helping us deliver an exceptional experience to candidates and hiring managers.

Requirements

Interest in developing a career in recruiting/talent acquisition
Able to multi-task and prioritize, while taking a proactive approach and maintaining a strong attentional to detail
Strong interpersonal skills and able to develop relationships with employees at different levels, work with various departments, and foster teamwork
Able to demonstrate a high level of confidentiality
Experience using Microsoft Outlook and working knowledge of Microsoft Word and Excel preferred

Responsibilities

Support the Talent Acquisition team with scheduling, interview coordination, and conference room booking.
Promote a friendly and positive candidate experience throughout the interview process.
Ensure in-person and virtual meetings and interviews begin and end on time, as well as handle questions about interviews from candidates and team members.
Provide an itinerary to candidates ahead of interviews.
Coordinate Zoom interviews with candidates, talent acquisition partners, and hiring teams.
Correspond with candidates throughout the process.
Communicate with internal hiring team during the interview process by email, phone, and in person.
Assist with updating candidate information in Greenhouse, our Applicant Tracking System (ATS).
Follow up with interviewers and candidates’ post-interview and compile feedback.
Assist with conducting reference checks and initiate background checks as needed.
Partner closely with Human Resources and IT to ensure a successful onboarding process.
Assist with ad hoc Talent Acquisition projects and related reporting.
Work with recruiters and hiring managers to ensure job descriptions are clear, complete, and proofread prior to posting.