Recruiting Assistant

Volm Companies•Wausau, WI

4d•$18 - $22•Hybrid

About The Position

The Recruiting Assistant provides support to the Talent Acquisition (Recruiting) team by coordinating recruitment activities and events, scheduling interviews, supporting job offer activities, and maintaining accurate candidate records. This role also assists with orientation activities while handling administrative tasks that help ensure a smooth and efficient hiring process.

Requirements

Ability to effectively work with applicant tracking systems, spreadsheets, word processing documents, and other applicable computer systems and data management software.
Ability to establish priorities, work independently, and proceed with objectives without direct supervision.
Ability to manage multiple priorities and projects in a fast-paced, time-sensitive environment.
Ability to maintain a positive and professional demeanor in all interactions.
Flexibility to be open to new ideas and pivot when necessary.
Ability to build and maintain strong relationships and effectively partner with peers, vendors, customers, community, etc.
Ability to work effectively with people across different teams, departments, and physical locations.
Ability to fully concentrate, understand, respond, and remember what is being said.
Ability to compose clear, concise, grammatically correct, and professional emails, reports, and other written documents.

Nice To Haves

Minimum one year of experience in human resources or talent acquisition preferred.
The ability to drive a company owned/leased vehicle or personal vehicle on behalf of the company is preferred.

Responsibilities

Provide general administrative support, including data entry, reporting, document scanning, and responding to routine inquiries, escalating complex questions as appropriate.
Maintain accurate, organized, timely and confidential candidate and employee records within the applicant tracking system (ATS)and HR files.
Publish approved job postings and recruitment advertisements across company careers page, external job boards, and social media platforms.
Attend hiring events in a support role, assisting with coordination and candidate engagement as directed.
Assist Talent Acquisition team with basic communications by keeping candidates and interview teams informed about the recruitment process by sharing and confirming details such as interview dates, times, locations, and next steps in the process and ensuring information is updated daily in ATS.
Prepare and process offer letters using approved templates and information, following required review and approval steps.
Coordinate and track pre-employment screening activities, including background checks, reference checks, driver qualification entries, and required testing, using approved processes.
Coordinate and conduct new hire orientations.
Process orientation paperwork and support new hire setup in human resources information system (HRIS), ensuring accuracy and compliance with standard procedures.