Recruiting and HR Coordinator

Palm Harbor Homes•Phoenix, AZ

2d•Onsite

About The Position

Cavco Industries is seeking a detail-oriented, proactive Recruiting and HR Coordinator to support recruiting, onboarding, and HR operations across its Retail Division. Working closely with the Senior Talent Acquisition Specialist and Regional HR Manager, the coordinator will manage recruiting activities for entry-level positions, coordinate employee status changes, and help ensure accurate and timely HR processes. The role suits an organized communicator who thrives in a fast-paced environment and takes ownership of tasks from start to finish. The position is based at Cavco's corporate office in Phoenix, Arizona, and requires on-site attendance Monday through Friday. It offers an opportunity to contribute to Talent Acquisition and Human Resources in a growing, multi-location organization, gain hands-on experience across the employee lifecycle, collaborate with business leaders, and support an efficient and positive employee experience.

Requirements

Experience with HRIS or applicant tracking systems.
Familiarity with employee onboarding, personnel transactions, and HR documentation.
Proficiency in Microsoft Office, including Excel, Outlook, Word, and Teams.
Strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines.
Excellent communication, problem-solving, and follow-through skills.
Ability to work independently while collaborating with multiple teams.

Nice To Haves

Two or more years of experience in HR administration, recruiting coordination, payroll support, or a related field.
UKG experience.
Experience supporting multi-location operations.
An associate degree in HR, Business Administration, or a related field.

Responsibilities

Manage recruiting activities for entry-level positions, including job postings, resume screening, candidate communications, and interview scheduling.
Maintain job requisitions, applicant records, and recruiting activity in UKG.
Coordinate interviews and prepare offer letters using approved templates.
Partner with hiring managers to support an efficient hiring process and positive candidate experience.
Coordinate preboarding and onboarding from offer acceptance through the first 90 days.
Initiate and track background checks, drug screenings, and required onboarding documentation.
Monitor UKG onboarding completion and coordinate with HR, Payroll, and IT to ensure first-day readiness.
Organize new hire orientation, welcome communications, and First Friend assignments.
Schedule 30-, 45-, 60-, and 90-day check-ins and distribute new hire experience surveys.
Maintain accurate and confidential onboarding records.
Coordinate employee promotions, transfers, compensation adjustments, reporting changes, and separations.
Review, track, and route employee Status and Special Pay forms for accuracy, required approvals, and timely processing.
Partner with field leadership, HR, and Payroll to resolve discrepancies and prevent processing delays.
Maintain transaction trackers, monitor deadlines, and follow up on outstanding requests.
Support employee record accuracy and data integrity in UKG.
Maintain HR documentation, employee records, trackers, and process guides.
Assist with HR training coordination, communications, and special projects.
Identify opportunities to improve workflow efficiency, accuracy, and consistency.
Handle confidential employee information with professionalism and discretion.