Recruiter Virtual Assistant (Remote)

The Ward Law Group, PL•Miami Lakes, FL

16h•Remote

About The Position

The Ward Law Group is seeking a Virtual Assistant to support high-volume recruiting operations. This role focuses on improving candidate processing speed, especially for late-week and after-hours applicants, to maintain recruiting momentum, enhance candidate experience, and ensure timely movement through the hiring pipeline. The position operates on a Wednesday–Sunday, 5:00 PM – 2:00 AM (ET) schedule to manage applicant activity outside traditional business hours and prepare for the following day's recruitment efforts. The Ward Law Group values its people and invests in its team, offering opportunities for growth and a collaborative environment with passionate professionals.

Requirements

Fluent in both English and Spanish, with the ability to communicate professionally with candidates, hiring managers, and internal stakeholders in both languages.
Experience in high-volume recruiting, recruiting coordination, or recruiting operations support.
Strong ability to screen candidates against minimum qualifications quickly and accurately.
Highly organized with strong attention to detail.
Ability to work in a fast-paced, deadline-driven environment.
Strong communication, scheduling, and coordination skills.
Ability to work independently in a remote environment.
Comfortable working Wednesday–Sunday, 5:00 PM – 2:00 AM schedule, Eastern Time (ET).
Computer: Windows 10, Intel i5 (8th Gen+) or 2GHz and 8 cores, 16 GB RAM, 256 GB SSD OR Mac: macOS 11 (Big Sur+), Apple M1 or Intel i5, 8 GB RAM, 256 GB SSD
Internet: Wired Ethernet preferred; 5 GHz Wi-Fi acceptable, 30 Mbps download, 15 Mbps upload, Under 100ms latency (Ping)
USB noise-cancelling headset
Webcam for daily meetings

Nice To Haves

Previous experience supporting U.S.-based recruiting.
Experience in high-volume recruiting, recruiting coordination, or talent acquisition operations.
Experience in using an Applicant Tracking System (ATS), preferably SmartRecruiters.
Experience communicating with candidates via email, phone, and SMS throughout the hiring process.
Experience coordinating and scheduling interviews across multiple hiring teams.
Ability to effectively screen resumes and assess candidates against minimum qualifications.
Experience working in a fast-paced, metric-driven recruiting environment.
Ability to manage multiple priorities while maintaining accuracy and attention to detail.
Previous experience working remotely with minimal supervision.
Bilingual proficiency in English and Spanish is strongly preferred.

Responsibilities

Process high volumes of applicants, with emphasis on late-week and after-hours submissions.
Conduct resume screening and initial qualification checks based on minimum role criteria.
Advance qualified candidates and disposition unqualified applicants promptly in accordance with hiring guidelines.
Maintain an efficient recruiting pipeline by moving candidates through each stage of the hiring process in a timely manner.
Prepare candidate summaries and support documentation for recruiter review for the following working day.
Ensure accurate and organized tracking of candidate progress within the Applicant Tracking System (SmartRecruiters).
Communicate professionally with candidates via email, phone, and SMS throughout the hiring process, ensuring timely updates and positive candidate experience.
Coordinate and schedule interviews across recruiting teams, with a goal of scheduling within one business day whenever possible.
Assist with general recruiting efforts across multiple roles as needed.
Provide operational support to the Recruiting Manager to improve daily workflow efficiency.