Recreation Specialist Athletics

City of Suffolk•Parks & Recreation Admin Office, VA

17h

About The Position

Under general direction, the Recreation Specialist Athletics performs supervisory work planning and coordinating athletic programs, clinics, and sports summer camps at recreation centers and athletic fields. The role plans and implements athletic and recreation programs and leagues; schedules and coordinates activities; processes registrations; records and deposits revenues; administers budgets; prepares statistical reports; and supervises division personnel. The position reports to the Athletics Recreation Supervisor. The regular schedule is Monday through Friday, 9 a.m. to 5 p.m., with nights and weekends as needed for division programs, tournaments, and leagues. The position may require maintaining on-call status. Reasonable accommodations may be made for individuals with disabilities to perform the primary job functions. Duties may also include related work not specifically listed when incidental to the role.

Requirements

Bachelor's degree in Recreation, Physical Education, Sports Management, or a closely related field.
At least one year of previous experience and/or training involving recreation or athletic program development and management, child care program administration, budget development, supervision, and personal computer operations.
Must obtain and maintain CPR and First Aid certifications within six months of employment.
Valid driver's license required.
Ability to compare or judge observable characteristics of data, people, or things against standards.
Ability to communicate information, exchange instructions and directions, and speak before groups with poise and confidence.
Ability to read reports, correspondence, literature, and other materials and prepare correspondence, news releases, advertising copy, speeches, or scripts using prescribed formats and correct writing conventions.
Ability to learn complex principles and techniques, make independent judgments without supervision, and acquire knowledge related to the occupation.
Ability to record and deliver information, explain procedures and policies, and follow oral and written instructions, guidelines, and objectives.
Ability to use mathematical formulas and perform arithmetic, percentage, time, weight, and statistical calculations, and interpret graphs.
Ability to inspect items visually for proper dimensions and shape, including office and sports or athletic equipment.
Ability to interact with people beyond giving and receiving instructions and to adapt to some stress during emergencies.
Knowledge of City policies, procedures, and activities and Recreation Department practices relevant to the position.
Knowledge of principles, methods, and techniques for planning, administering, and promoting recreation and athletic programs.
Knowledge of Parks and Recreation Department policies, practices, methods, objectives, and goals.
Knowledge of media outlet requirements and procedures for promotional activities; photography; and current literature, trends, and developments in public relations and parks and recreation.
Skill in written composition and graphic design.
Ability to use commonly used computer-driven graphics, word-processing, spreadsheet, and file-maintenance programs.
Ability to develop and maintain effective relations with department personnel, City officials, employees, media representatives, and community groups.
Ability to conceive, organize, and implement programs that promote the department and its activities.
Ability to exercise initiative and independent judgment, research topics, compile facts and data accurately, and establish and maintain working relationships required by assignments.

Responsibilities

Supervises, directs, and evaluates assigned staff; handles employee concerns, directs work, counsels and disciplines employees, completes performance appraisals, interviews candidates, conducts new employee orientation, and recruits and supervises contracted instructors and volunteers.
Coordinates daily work activities by organizing, prioritizing, and assigning work; monitors progress and inspects completed work; consults with staff, assists with complex problems, and provides technical expertise.
Monitors participation and attendance in programs.
Ensures compliance with applicable codes, laws, rules, regulations, standards, policies, and procedures; enforces safety procedures; monitors work environments and safety-equipment use; and initiates corrective action when needed.
Plans and implements new and existing athletic and recreation programs at recreation centers and athletic facilities; develops schedules for leagues, classes, tournaments, and other activities; schedules facilities; and moves equipment as needed.
Coordinates or performs facility cleaning and schedules and supervises daily summer recreation activities.
Monitors and supervises the USDA Summer Food Lunch program.
Performs administrative functions, prepares and administers the annual budget, monitors and controls expenditures, develops plans and objectives, prepares statistical reports, records and reports accidents and incidents, prepares press releases and program flyers, prepares work schedules and payroll reports, and reviews, approves, and forwards invoices for payment.
Provides information and assistance about division programs, services, events, activities, fees, procedures, and forms; responds to routine questions, complaints, and service requests; and initiates problem resolution.
Receives and processes registrations for program activities and recreation memberships; collects fees; and records and deposits program revenues.
Prepares, completes, reviews, processes, forwards, or retains forms, reports, correspondence, registration materials, payments, invoices, brochures, flyers, posters, signs, and other documentation.
Uses a computer and relevant software to enter, retrieve, review, and modify data; verifies and corrects data; and uses word-processing, spreadsheet, desktop-publishing, and other software.
Monitors division equipment and supply inventory, ensures materials are available, requests new or replacement materials, inspects equipment, and performs minor repairs as needed.
Communicates with supervisors, employees, other divisions and departments, City officials, volunteers, instructors, participants, parents, school personnel, community organizations, the public, outside agencies, and others to coordinate work, exchange information, resolve problems, or provide and receive direction.
Attends department, division, and center staff meetings and other meetings as needed.
Maintains current knowledge of applicable laws and regulations and professional developments; reads professional literature, maintains affiliations, and attends workshops and training as appropriate.
Assists with planning and implementing special events and activities for the City or other department divisions.
Participates in program marketing and advertising, attends community meetings, prepares presentations, and develops outreach projects and programs.
Maintains on-call status as required and performs other related duties as required.