Recreation Site Leader - Front Office

City of Longview WA • Longview, WA

2d • Onsite

About The Position

This position is responsible for performing routine administrative support duties for the recreation team. Duties include registering participants, preparing marketing materials both in print & multi-media; filing and copying a variety of materials; entering and reconciling data; typing; answering telephones; scheduling service requests; cashiering; providing customer service; and scheduling events and meetings. Candidate should possess problem-solving skills, strong verbal and communication skills, and ability to identify innovative solutions to optimize office operations. This position works various hours, between 8-5pm. This is a part time position with the possibility of up to 29 hours a week. A pre-employment background check will be conducted.

Requirements

• High School Diploma or GED
• Up to 1 year of general office experience
• Pass criminal background check as a prerequisite of employment
• Understand and give verbal and written instructions
• Communicate effectively and professionally, verbally and in writing
• Work in cooperation with other employees, participants and the public
• Provide customer service
• File and type

Nice To Haves

• Customer service principles
• Cash handling skills
• Accounting principles
• Modern office procedures, methods, and equipment
• Office Suite: Word, Excel, Powerpoint
• Marketing principles
• Marketing software: Canva, Publisher, Mailchimp
• Basic filing and recordkeeping principles
• AA Business, Accounting, or General Studies

Responsibilities

• Perform clerical duties, utilizing standard office equipment, to include: screening incoming calls; taking and transmitting messages; maintaining calendars; scheduling meetings; making photocopies; performing data entry; faxing documents; keyboarding; and word processing; multi-line phone system.
• Processes, receives, sorts, and distributes a variety of correspondence, deliveries, and mail.
• Responds to requests for information from the general public and/or other interested parties; answers routine questions; and directs visitors to appropriate locations.
• Files documents alphabetically, numerically, or by other prescribed methods.
• Monitors and restocks office supplies and materials.
• Assists with preparing and reconciling a variety of basic reports in assigned area of responsibility.
• Assists with customer registration processes and performs accurate cash handling duties, including collecting payments, issuing receipts, and reconciling daily transactions.
• Assists with marketing efforts, including creating Facebook posts, designing flyers, and drafting press releases to promote programs and events.
• Performs other duties of a similar nature or level.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED