Recreation Coordinator

City of Calistoga • Calistoga, CA

14d • $32 - $38 • Onsite

About The Position

The City of Calistoga is seeking an energetic, organized, and customer-focused Recreation Coordinator to help create outstanding recreation experiences for our community. This position is responsible for coordinating recreation programs, supervising part-time staff and volunteers, supporting community events, and helping ensure our programs are safe, engaging, and financially successful. If you enjoy working with people of all ages, thrive in a collaborative environment, and are passionate about community service, we encourage you to apply.

Requirements

• Graduation from a four-year college or university with major coursework in recreation administration, physical education, leisure studies, public administration, human services, social work, educational programs, or a related field.
• Three (3) years of recreation program coordination or community services experience demonstrating the knowledge and skills required for the position.
• Valid California Driver's License.
• AED, First Aid, and CPR certifications (or ability to obtain as required).

Nice To Haves

• Bilingual skills are desirable.

Responsibilities

• Plans and oversees a variety of recreation programs, which may include youth and adult sports, fitness classes, senior programming, aquatics, contract classes, seasonal camps, and special events.
• Oversees budgets for assigned programs and events. Uses cost recovery tools to set participant fees and recommends future budget needs based on program goals and expected expenses.
• Coordinates scheduling and use of recreation facilities and athletic fields for city programs, public rentals, and community groups.
• Builds and maintains relationships with the school district, local preschools, and community organizations to promote programs, encourage participation, and support collaborative efforts.
• Addresses participant concerns, resolves conflicts, and enforces rules in a respectful and professional manner.
• Provides friendly, professional customer service in person, by phone, and via email; assists with program registration and inquiries, resolves concerns or complaints when possible, and represents the department in a positive and helpful manner.
• Performs duties independently using sound judgment and initiative, while operating within established policies and procedures.
• Uses digital tools for registration, facility scheduling, marketing, communication, staff scheduling, and program outreach.
• Implements and enforces safety and risk management procedures during programs and events; completes incident reports and ensures part-time staff follow proper reporting protocols.
• Demonstrates a commitment to diversity, equity, and inclusion by supporting accessible, welcoming programs that reflect the needs of Calistoga's diverse community.
• Contributes to a positive, team-oriented work culture that reflects Calistoga's commitment to service, community, and professionalism.
• Collaborates with other City departments to coordinate logistics, ensure safety, and support the effective delivery of programs, events, and facility operations.
• Plans and coordinates city-sponsored special events, including scheduling, logistics, vendor communication, staffing, and volunteer coordination. Provides hands-on support for events by setting up equipment, preparing facilities, and ensuring smooth on-site logistics.
• Tracks attendance, registration, and budget data for assigned programs; completes cost recovery sheets and other evaluation tools to support department reporting and decision-making.
• Oversees, schedules, trains, and evaluates part-time staff, volunteers, and contract instructors to support the delivery of programs and events. Recruits, trains, schedules, and oversees volunteers to support recreation programs and events.
• Provides oversight of contract instructors, including planning, scheduling, and assigning work; assists the Recreation Manager in developing contract agreements and monitors their implementation to ensure all the terms are fulfilled.
• Supports program promotion by creating flyers and digital content, writing program descriptions, coordinating newsletter and social media outreach, and submitting updates for the department website and activity calendar.
• Participates in trainings, workshops, and other professional development opportunities to maintain and enhance skills related to recreation programming and service delivery.
• Performs other duties as assigned.

Benefits

• The City of Calistoga is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive workplace for all employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level