Recreation Coordinator

City of El Monte•El Monte, CA

3d•Hybrid

About The Position

Under general direction, assists in planning, organizing, and coordinating one or more recreation programs and/or facilities. Programs may include but are not limited to senior, adult, and youth recreation, sports, field trips, and special events. Assists in facilitating programs in recreation and sports facilities; provides administrative support and program assistance to assigned management personnel; and performs related work as required. This is the advanced-level classification in the recreation services series responsible for performing the most complex work assigned to the series. Incumbents regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgment. Positions in the classification rely on experience and judgment to ensure that City facilities, recreation programs, activities, and services are safe and effective and provide the highest level of customer satisfaction. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines and methods to plan, schedule and direct the recreation program operations, activities and services. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.

Requirements

Principles of providing functional direction and training.
Principles, practices, methods, and techniques of recreation, sports, and leisure services programs, management, operations, facilities, and equipment.
Procedures for planning, implementing, and maintaining a variety of recreation, special events and senior activities.
Principles and practices of recreation program development, implementation, review, and evaluation.
Recreational, cultural, age-specific, and social needs of the community.
Special Event Permits, City Municipal Codes, and Permit Regulations.
Safe food handling techniques.
Rules and regulations of sports, coaching in a competitive and non-competitive setting, field dimensions, and equipment needs.
Recreation site management and oversight.
Local community groups, organizations, and businesses.
Safety principles and practices, including basic first aid and adult and/or child cardiopulmonary resuscitation (CPR) methods.
Applicable federal, state, and local laws, rules, regulations, and procedures relevant to assigned areas of responsibility.
Principles and procedures of record keeping.
City and mandated safety rules, regulations, and protocols.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Plan, organize, and coordinate the work of assigned staff.
Effectively provide staff leadership and work direction.
Plan and prepare recreation activity schedules, staffing schedules, reports, and other related program materials.
Manage multiple projects and tasks of varying complexities and work well under pressure.
Handle medical emergencies and injuries in a calm and effective manner, including providing basic first aid and adult and/or child cardiopulmonary resuscitation (CPR).
Understand the organization and operation of recreation and sports programs and facilities necessary to assume assigned responsibilities.
Develop, plan, organize, coordinate, promote, implement, supervise, and evaluate a variety of services and recreation programs, trips, and special events.
Carry out administrative tasks such as scheduling, reviewing time sheets, preparing maintenance reports, and conducting training meetings.
Coach and officiate a variety of sports.
Oversee expenditures and adhere to budgeted allocations; ensure program revenues are collected appropriately.
Prepare clear and concise reports, correspondence, and other written materials.
Maintain accurate logs, records, and written records of work performed.
Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Equivalent to an associate degree from an accredited college with major coursework in recreation, child development, business or public administration, or a related field.
Five (5) years of increasingly responsible experience coordinating comprehensive recreational programs.
Possession of a certification in American Red Cross CPR, First Aid, and AED.
Possession of a Safe Food Handler certification to be maintained throughout employment.

Responsibilities

Plans, supervises, coordinates, reviews, and evaluates recreation programs, activities, and services; establishes schedules and methods for providing community and recreation services; recommends improvements or modifications.
Supervises, coordinates, and participates in the day-to-day operations of recreation programs and/or facilities.
Recruits and selects part-time staff and volunteers to operate senior, adult, and youth recreation, sports, field trips, special events, and related programs and activities; provides supervision, training, orientation, and guidance to assigned part time staff; prepares weekly and daily schedules; provides input and documentation for performance evaluations.
Identifies staff development and training needs; schedules and coordinates meetings and training programs for staff, coaches, and officials; prepares agendas and meeting packets and sets-up meeting rooms; monitors and assesses training to ensure staff is properly trained and certified.
Plans, coordinates, supervises, promotes, and implements a variety of programs including recreation activities, field trips, sports leagues, City-wide special events, leisure time activities such as contract classes, cultural arts, after-school programs, homework assistance, cheerleading programs, senior activities, nutrition programs, volunteer programs, and special sports events and parks programs.
Acts as a representative to patrons and residents regarding questions, problems, concerns, and activities in the provision of recreation program operations, activities, and services.
Orders and purchases equipment, supplies, and uniforms; accounts for petty cash; submits receipts for reimbursement; collects, monitors, and approves employee hours worked and related payroll expenses.
Prepares and coordinates the development of publicity for special events and programs, including news releases, flyers, pamphlets, brochures, and announcements.
Conducts periodic inspections of parks and facilities; ensures areas of concern are addressed; provides updated information and progress on maintenance and renovation projects at park sites; communicates emergency issues that may arise at the park and facility sites.
Maintains accurate records of services and activities related to recreation programs; prepares a variety of written reports, memoranda, and correspondence.
Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.
Performs other duties as assigned.