Recovery Court Assistant

Rappahannock• Stafford, VA, US, VA

5d•$41,950 - $65,862•Onsite

About The Position

The Rappahannock Regional Jail is seeking a Recovery Court Assistant to perform intermediate skilled administrative support work performing a variety of administrative support duties in support of Recovery Court operations and programs, preparing and maintaining records and files, and related work as apparent or assigned. Covered under EEOC section CM-625, Bona Fide Occupational Qualifications, this announcement is for a female only.

Requirements

High school diploma or GED and moderate experience in administrative support and office operations, or equivalent combination of education and experience.
General knowledge of standard office practices, procedures, equipment, and office support techniques; general knowledge of business English, spelling, and arithmetic; skill in the operation of standard office equipment.
Ability to operate personal computer and specialized software packages; ability to type accurately and at a reasonable rate of speed; ability to read, understand, and interpret difficult materials with complicated information that may contain excerpts from regulatory and/or legal documents.
Ability to keep office records and to prepare accurate reports from file sources; ability to perform and organize work independently; ability to prepare effective correspondence on routine matters and to perform office management details without referral to supervisor.
Ability to establish and maintain effective working relationships with associates, court and legal representatives, inmates, law enforcement agents, and the general public.
May require possession of or ability to acquire specific licenses and/or certifications depending on departmental assignment.
Valid driver’s license in the Commonwealth of Virginia.
Applicant must pass a criminal background, Drug Test, DMV check and polygraph examination.

Responsibilities

Prepares weekly adult and juvenile court orders and all orders associated with scheduled court times such as commitment and release orders, Deputies List, Graduation Certificates; pulls warrants; produces curfew extension forms and phasing up certificates; updates participant and case numbers lists; generates adult and juvenile dockets.
Processes Recovery court referrals; schedules clinical evaluations, notifies treatment program of appointment, and generates court letters; communicates, updates, and notifies applicable staff, court, and legal representatives via electronic means.
Receives, organizes, coordinates, and records assorted court records and fees.
Receives, organizes, and coordinates court orders and various related documents; enters data into computer system; compiles and maintains a variety of records; ensures accuracy of data, copies money orders, and generates calculator tape of totals.
Attends weekly adult and juvenile staffing and court; provides necessary documentation for court proceedings.
Enters a variety of information into computer systems; transcribes a variety of documents, correspondence, reports and memoranda from dictation, handwritten, or computer-generated drafts and recorded material.
Provides Recovery court obligations to new participants; activate new participants in Recovery Court database; generates graduation invitations; gather plea agreements and referral orders; provides program quarterly statistical data.
Greets the public, speaks with clients, and answers incoming telephone calls; directs calls or inquiries to appropriate party for disposition; schedules appointments; provides a variety of program-based information and answers questions while conforming to privacy rules and within the scope of authority of the position.
Maintains filing system and databases by entering information, sorting, and filing documents; archives and destroys documents according to established procedures for document retention management.
Obtain court certification for documents; aids court legal representatives as needed.
Performs the collection and testing of observed urine drug screens.