RECORDS TECHNICIAN - 55004434

State of Florida•LAKE CITY, FL

8d•$37,986 - $49,158•Onsite

About The Position

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration. Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available. Our Mission The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities. Our Vision As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free. The Work You Will Do: Records Technician/Transportation Operations - District Two The Difference You Will Make: Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. How You Will Grow: FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. Where You Will Work: Materials and Research – 1109 South Marion Avenue, Lake City, FL 32025

Requirements

Knowledge of office procedures and practices.
Knowledge of records and files management.
Skill in reading, understanding and applying applicable rules, regulations, policies and procedures.
Skill in using correct spelling, grammar and punctuation.
Skill in planning, organizing and coordinating work assignments.
Skill in use of office equipment, Microsoft software applications and databases.
Skill in listening to and understanding the needs of both internal and external customers.
Ability to follow oral and written instructions.
Ability to establish and maintain effective working relationships with others.
Ability to collect information/data and review for accuracy and completeness.
Ability to communicate effectively orally and in writing.
Utilizes business plans as an integral part of daily work activities in support of the Department’s/Unit plans to accomplish the mission of the Department.
To be in compliance with the District Two Loss Prevention Program, the Florida Department of Transportation Loss Prevention Procedure and be aware of reducing personal injury and vehicular accidents.
This position must respond before, during and after emergency situations.
High School Diploma or certificate of High school equivalency.

Responsibilities

Performs the Electronic Document Management System (EDMS) storage of construction and/or maintenance projects. Perform the daily attribution and Quality Assurance/Quality Control (QA/QC) function in order to publish/archive documents identified by the Unpublished Document Report submitted by central office. Retrieves documents, either hard copy or EDMS, as requested by proper authority.
Acts as Safety Coordinator for both the Lake City and Trout River Offices. Responsible for all aspects of Safety for the Materials Department, which includes, but not limited to: gathering, organizing, inputting information into spreadsheets and disseminating safety information to staff. Attends monthly District Safety meetings, distributes information to unit. Coordinates, creates and delivers Safety presentation for monthly unit meetings. Responsible for Annual Safety Inspections at both LC and Trout River Offices, to include maintaining and inspection of fire extinguishers, first aid kits and coordinate/prepares Accident Reports for District Safety Coordinator. Maintaining Fire Drill Evacuation Roster for unit and acts as Safety Lead during fire drills/evacuation.
Perform front desk receptionist coverage or any other area to promote and enhance the production level of administration overall; including communication, customer service, information dissemination, administrative reports and other administrative support tasks as identified by the Administrative Assistant.
Acts as Records Custodian for Materials. Records Management Inventory Tracking via various management systems, i.e. Records Retention and Destruction; to ensure compliance with department procedures. Responsible for Public records requests for Materials. Maintains and distributes monthly cell phone invoices, submits requests and obtains approvals for employee cell phones and tracks usage for the unit. Inputs and maintains Geotech sample data into various spreadsheets for section.
Maintains motor vehicle logs. Ensures that appropriate record keeping of Department of Transportation motor vehicle usage is conducted on a monthly basis and entered into the District Motor log System (MLS). Record and log vehicle gas receipts, update spreadsheet with monthly vehicle mileage.
Reviews and distributes daily mail. Uses a variety of software applications, databases, and office equipment to perform duties. Maintains copiers usage and coordination of supplies for unit.
Serves on and supports special events committees such as Safety Coordination and Awards and Recognition committees.