RECORDS TECHNICIAN - 55012593

State of Florida•Fort Lauderdale, FL

2d•$38,083 - $49,284•Onsite

About The Position

This position will direct and coordinate the accessing, reference, retrieval, and disposal of records maintained in a central storage facility or electronic database. This position will also establish and maintain a computerized program for tracking all records stored in a central facility or electronic database. Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Requirements

Records retention requirements
The methods of organizing and presenting data
The principles and techniques of records management
The methods of data collection and analysis
Word, Excel & databases
Collect, record and analyze data relating to records
Understand and apply applicable rules, regulations, policies, and procedures
Track specific activities by utilizing database and/or spreadsheet applications
Follow instructions
Perform basic mathematical calculations
Plan, organize, coordinate work assignments, and meet deadlines
Review data for accuracy and completeness
Work independently
Establish and maintain effective working relationships with others
Communicate effectively
Perform manual labor which includes bending, reaching, kneeling, pushing, and pulling
Lift up to 50 pounds
High school diploma or equivalent and two years’ experience performing general clerical duties in the processing and maintaining of office records.
Post-secondary education can substitute for the required years of experience on a year-for-year basis.
Must be United States (U.S.) citizens or lawfully authorized alien workers.
Male applicants born on or after October 1, 1962, must be registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

Responsibilities

Direct and coordinate the accessing, reference, retrieval, and disposal of records maintained in a central storage facility or electronic database.
Establish and maintain a computerized program for tracking all records stored in a central storage facility or electronic database.
Assist Right of Way Records and Funds unit in processing and evaluating information against a set of standards in order to utilize the Right of Way Management System (RWMS) to process a variety of invoices as assigned.
Develop and maintain spreadsheets and/or databases to track the timeliness of invoice processing as required by Florida Statutes.
Assist the Right of Way office in procuring and processing payments for goods and services utilized by the Right of Way office, ensuring compliance with purchasing procedures.
Provide support for other procurement activities.
Serve on Right of Way receptionist team.
Serve as back-up Training Coordinator for Right of Way.
Attend Training Coordinator meetings throughout the year.
Keep training records for Right of Way employees.
Maintain the monthly training calendar.
Communicate adjustments in the Training Schedule to unit employees (cancellation of class, change in location, change in hours, etc.).
Assist in performing detailed data analysis on parcel registers in order to close Right of Way projects included in the Right of Way Management System (RWMS).
Identify and recommend changes to project records in order to prepare the final report and certification.
Track the status of post-certification projects and identify projects eligible for close-out in accordance with Records Management procedures.
Maintain detailed documentation of closed and pending projects.
Coordinate the destruction of documents that have met the retention schedule in accordance with established procedures.