Records Specialist

City of San Antonio • 78205, TX

3d • Onsite

About The Position

Under general direction, maintains the operation of computerized records management systems by performing data entry, electronic and paper filing, proofreading, scanning, and performing other clerical tasks as needed. Regularly assists with processing and responding to open records requests assigned to the Human Resources Department. May exercise supervision over assigned staff.

Requirements

• Associate's Degree from an accredited college or university.
• Five (5) years of increasingly responsible administrative experience.
• Valid Class 'C' Texas Driver's License.
• Ability to operate a computer keyboard and other basic computer equipment.
• Ability to perform all the physical requirements of the position with or without accommodations.
• Ability to work primarily in an office environment.

Nice To Haves

• Experience with the Texas Public Information Act and open records.
• Experience with Texas State Library and Archives Commission as it relates to records retention/records management.
• Ability to provide technical assistance and training to users.
• Ability to communicate clearly and effectively.
• Ability to develop, implement, and evaluate new recordkeeping programs and methods.

Responsibilities

• Provides customer service to the public, departmental personnel, and other agencies.
• Performs administrative duties including, but not limited to scanning, data processing, data analysis, and completing requests for departmentally held information and reports, including but not limited to employment verification requests, open records requests, and subpoenas.
• Follows procedures for records management projects and supports the City's record keeping practices to ensure that regulatory requirements for records management are met.
• Analyzes, evaluates, and reviews information and record keeping practices as assigned.
• May assist in the preparation and monitoring portions of the department's annual budget.
• Prepares written reports, summaries, and presentations.
• Works to ensure coordination between divisions within the Human Resources Department and with other City departments.
• Performs related duties and fulfills responsibilities as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree