Records Specialist - Part Time, Possible Full Time (Onsite)

ACCUFILE, INC. • Boston, MA

32d • Onsite

About The Position

· Creating and maintaining a records management system
· Maintaining Firm archives
· Retrieving information from the filing system when requested
· Coordinating with legal admins on filing folders
· Correctly filing folders in file number sequence
· Retrieving files needed for cases
· Answering file queries on location and status
· Update file information in internal Aderant software system
· Perform data entry as to file status and location
· Aid people in retrieving and filing files
· Scan file information into internal DMS system
· Perform quality control on scanned files
· Request files from offsite storage
· Perform other admin tasks as indicated by the Records Manager
· Ability to take on additional records tasks as needed
· Maintain privacy and confidentiality by securing records
· Ensure file area clean and tidy

Requirements

• 1-3 years of records experience
• Proficiency in Microsoft Office Suite, especially Excel
• Experience using scanning equipment and internal DMS software
• Knowledge of Elite, Aderant and/or File Tracker records management application
• Experience in a legal records environment
• Ability to lift to 40 pounds
• Ability to stand or sit for extended periods of time
• Experience with offsite storage
• Ability to multi-task and prioritize daily workflow
• Strong attention to detail and organizational skills
• Ability to work independently or as part of a team
• Excellent interpersonal skills

Nice To Haves

• Experience using an Electronic Records System is desirable

Responsibilities

• Creating and maintaining a records management system
• Maintaining Firm archives
• Retrieving information from the filing system when requested
• Coordinating with legal admins on filing folders
• Correctly filing folders in file number sequence
• Retrieving files needed for cases
• Answering file queries on location and status
• Update file information in internal Aderant software system
• Perform data entry as to file status and location
• Aid people in retrieving and filing files
• Scan file information into internal DMS system
• Perform quality control on scanned files
• Request files from offsite storage
• Perform other admin tasks as indicated by the Records Manager
• Ability to take on additional records tasks as needed
• Maintain privacy and confidentiality by securing records
• Ensure file area clean and tidy

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed