Records Services Student Internship (9030)

Southwest Florida Water Management District•Brooksville, FL

3d•Onsite

About The Position

This internship offers the opportunity to gain hands-on experience supporting a major five-year Imaging Project focused on strengthening the Southwest Florida Water Management District’s records management processes. The intern will play a key role in organizing, filing, and helping manage completed File Plans and Digital Records Survey responses. Working alongside Records Liaisons, the intern will assist in reviewing, confirming, and updating bureau-specific file plans, then help enter finalized plans into SharePoint using Microsoft Lists while ensuring each record series aligns with the General Records Schedule (GS1). The role also involves supporting ongoing digital records initiatives by collecting and tracking survey responses and contributing to imaging efforts through record preparation and quality assurance to ensure accurate and complete digitized materials.

Requirements

Be at least part-time and currently enrolled in an accredited college, university, or other recognized educational or vocational program
Maintain a minimum GPA of 2.5 for undergraduate students or minimum GPA of 3.0 for graduate students
Valid driver’s license

Nice To Haves

Knowledge of document management systems and digital imaging systems
Ability to accurately file alphabetically and numerically
Ability to perform office tasks effectively and efficiently
Ability to express oneself to provide information to others effectively
Ability to use computerized business systems, web-based data systems and other technology to complete work assignments
Knowledge of, and ability to use, office support tools available at the desktop (for example: word processing, email, spreadsheets)
Preferred Degree Level: Undergraduate

Responsibilities

Support the five-year Imaging Project by organizing, filing, and assisting with managing completed File Plans and Digital Records Survey responses.
Work with Records Liaisons as they conduct interviews with each Bureau’s Records Coordinator to review, confirm, and update all file plans for paper and electronic records.
Enter finalized and updated file plans into SharePoint using the new Microsoft Lists format.
Verify that each record series in the updated file plans aligns with the current General Records Schedule (GS1).
Assist in collecting, organizing, and tracking responses from the Digital Records Survey as it is developed and distributed.
Prepare records for imaging as part of various imaging projects.
Perform quality assurance checks to ensure accuracy, clarity, and completeness of digitized materials.