2026-27 Records Secretary - Fireside ES

Paradise Valley USD 69•Phoenix, AZ

4d•Onsite

About The Position

The Records Secretary at Fireside Elementary School provides clerical and administrative support to the educational process. The position is responsible for registering students, maintaining accurate attendance records, resolving attendance-related issues, complying with state reporting and documentation requirements, conveying attendance information to appropriate parties, and providing general office support and direction at the school site. The role reports to the Principal. This is a non-interim, 10-month position scheduled for 8 hours per day, from November 5, 2026, through June 4, 2027. The position is Grade 15, with a listed rate of $16.48. It is classified as non-exempt. The job requires a high school diploma or equivalent and desired job-related experience. Required testing includes a pre-employment proficiency test. CPR and First Aid certificates, a criminal background clearance, and a valid Arizona DPS Level I IVP Fingerprint Clearance Card are listed under certificates, licenses, and clearances. The role is generally performed in a hazard-free environment and involves approximately 50% sitting, 25% walking, and 25% standing, with some lifting, carrying, pushing, or pulling and significant fine-finger dexterity.

Requirements

High school diploma or equivalent.
Job-related experience is desired.
Ability to operate standard office equipment and pertinent software applications, and prepare and maintain accurate records.
Knowledge of basic mathematics, including calculations using fractions, percents, and ratios; ability to read manuals, write in prescribed formats, present information, and understand complex multi-step instructions.
Knowledge of codes, regulations, and laws related to student attendance and registration, and business telephone etiquette.
Ability to schedule activities, gather or collate data, and use basic job-related equipment.
Ability to work with diverse individuals and groups, varied data, frequent interruptions, detailed information, and deadlines and schedules.
Ability to establish and maintain effective working relationships with students, parents, employees, and the community; communicate with diverse groups; set priorities; work under minimal supervision; and maintain confidentiality.
Ability to read, write, and communicate clearly in English.
Pre-employment proficiency test.
CPR certificate.
First Aid certificate.
Criminal background clearance.
Valid Arizona DPS Level I IVP Fingerprint Clearance Card.

Responsibilities

Administer first aid and prescription medications to students under the direction of a health care professional and established guidelines.
Answer and initiate telephone calls, respond to inquiries, transfer calls, take messages, request information, and convey information.
Attend department and in-service meetings to convey or gather information needed to perform the job.
Greet parents and students, respond to inquiries, and direct individuals in accordance with building security procedures.
Maintain manual and electronic documents, files, and records, including student attendance, notification logs, student records, and classified time sheets.
Maintain the automated student attendance system and ensure accurate attendance tracking and documentation.
Monitor students, including during bus duty, yard duty, and office referrals, to support student welfare and office security.
Notify parents or guardians of student absences in accordance with district requirements and mandated guidelines.
Obtain attendance records for student entry to and exit from campus during school hours, including admission slips, late notices, and class release forms.
Perform student enrollment and withdrawal activities, including preparing registration packets, checking forms for completeness and accuracy, and scheduling new students.
Perform general office duties such as copying, faxing, data entry, and filing.
Prepare attendance-related reports and written materials, including reports, parent letters, student passes, and attendance call documentation.
Process documents and materials, including discrepancy reports, status changes, absence verifications, and student records, in accordance with administrative guidelines.
Research discrepancies in attendance information or documentation to ensure attendance data is accurate.
Respond to questions from staff, parents, other schools, students, and others by providing information or directions.
Perform other related duties as assigned to support the efficient and effective functioning of the work unit.