Records Retention Specialist

Gallagher•Rolling Meadows, IL

8d•Hybrid

About The Position

This role is essential for ensuring that an organization's records are managed effectively throughout their lifecycle, supporting compliance and operational efficiency.

Requirements

Bachelor’s degree in information management, library science, business administration, or a related field.
5 years experience in records management, data management, or a related field is preferred.
Strong analytical and organizational skills, with attention to detail.
Proficiency in records management software and tools.
Understanding of records retention laws and regulations, such as GDPR, HIPAA, or other relevant standards.
Strong communication and interpersonal skills.
Ability to work independently and collaboratively within a team.
High ethical standards and a commitment to maintaining confidentiality.
Problem-solving skills and the ability to adapt to changing regulatory environments.
Attentive to detail, excellent verbal communication, follows instructions well, ability to work under pressure and as part of a team, as well as to be adaptable and flexible.

Nice To Haves

Certifications such as Certified Records Manager (CRM) or Information Governance Professional (IGP) are beneficial.
Working knowledge of Iron Mountain Connect is a plus

Responsibilities

Assist in the development and implementation of records retention policies and schedules that comply with legal and regulatory requirements.
Analyze records to determine their value and appropriate retention periods, ensuring alignment with organizational needs and compliance standards.
Monitor and ensure compliance with records retention policies and procedures across the organization.
Maintain accurate records of retention schedules and ensure that records are archived or disposed of in a timely and secure manner.
Support internal and external audits by providing necessary documentation and information related to records retention.
Provide training and guidance to staff on records retention policies and best practices.
Work closely with legal, compliance, and IT departments to ensure records retention practices support organizational goals and legal requirements.
Prepare reports on records retention activities, compliance status, cost savings, disposition reports, and areas for improvement.