Records Retention Manager

BREC Recreation And Park Commission for the Parish of East Baton Rouge•Baton Rouge, LA

14h•Onsite

About The Position

Under the direction of the CAO and General Counsel, the Business Development Manager provides leadership and oversight of the organization’s records and information management program, ensuring compliance with all applicable federal, state, and local laws related to records retention, public access, and open meetings. The position is responsible for managing the full lifecycle of records, including policy development, system administration, audits, and lawful disposition. The incumbent provides expert guidance to staff on records practices, and supports organizational transparency and accountability. Additionally, the role contributes to Commission operations by maintaining official records, assisting with meeting documentation, and preserving institutional history. This position requires strong analytical, organizational, and communication skills to manage complex priorities and sensitive information effectively.

Requirements

Graduation from an accredited four (4)-year college or university
Business Administration, Office Management or closely- related major.
Five (5) years’ experience in administration or records management
Some supervisory experience
Knowledge of methods, principles, practices, and techniques of records management.
Knowledge of federal, state, and local laws, ordinances, rules, and regulations governing records management, election administration, open meetings, and public access to information.
Knowledge of public administration principles, including organizational practices, service delivery, and applicable policies, procedures, and legal requirements.
Knowledge of office management practices, procedures, and modern office equipment, including word processing, desktop publishing, and transcription.
Knowledge of business English, grammar, and standard office correspondence practices.
Skill in communicating ideas clearly, concisely, and effectively, both verbally and in writing.
Skill in Microsoft Office Suite applications, including the ability to create presentations, charts, graphs, spreadsheets, and databases.
Ability to perform basic research, survey techniques, statistical analysis, and mathematical calculations.
Ability to analyze complex fiscal and administrative policies and make decisions in accordance with established guidelines.
Ability to manage multiple priorities, adapt to changing deadlines, and effectively handle stressful or difficult situations.
Ability to use diplomacy and discretion when interacting with employees, customers, Board members, and the public.
Ability to establish and maintain effective working relationships with internal and external stakeholders.
Strong organizational and time management skills with a high level of attention to detail.
Proficiency in computer and general office software applications.

Nice To Haves

Master’s degree from an accredited four (4)-year college or university
Ten (10) or more years related experience.

Responsibilities

Develops, implements, and maintains records and information management policies and procedures in compliance with local, state, and federal regulations.
Manages and oversees centralized records systems, including the retention, retrieval, storage, classification, and disposal of records; serves as final approver for records destruction and retention.
Coordinates and conducts system surveys, records audits, and compliance reviews to ensure accuracy, consistency, and adherence to established standards.
Compiles data and prepares reports, statistics, and documentation related to records management activities.
Maintains manual and automated records systems and files for reporting and submission to internal and external agencies.
Advises and provides technical guidance to staff and departments on records management practices, including filing systems, retention schedules, and classification standards.
Oversees the management of both electronic and paper-based records and information systems.
Establishes and maintains filing systems, retention schedules, and disposal processes to meet administrative, legal, and financial requirements.
Reviews records and documents to ensure accuracy, completeness, and regulatory compliance.
Creates and prepares reports, presentations, and publications in electronic and print formats, including desktop publishing tasks (layout, writing, editing, and graphics).
Interacts effectively with employees, public officials, and the general public regarding records and information matters.
Participates in professional development activities, including meetings, conferences, and training, to remain current on records management trends and best practices.
Resolves issues related to records maintenance, access, and release in accordance with established policies and legal requirements.
Provides support to the Business Development Manager – Commission in maintaining Commission administrative functions and records as needed.
Assists in maintaining accurate records of Commission actions, including documentation of member attendance and official proceedings.
Supports the maintenance and preservation of records related to committee appointments, policies, actions, and Commission history.
Assists in preparing and distributing manuals, reports, and historical documentation to Commission members, staff, and the public, as appropriate.
Provides backup support for advisory and standing committee functions, including meeting preparation, transcription, and preparation of minutes.
Performs related administrative and records support tasks for Commission and committee activities as assigned.