Records Retention and Surplus Manager

Houston County•Warner Robins, GA

5d•$42,432 - $45,906•Onsite

About The Position

The purpose of this classification is to perform clerical/general work functions associated with maintaining county records and surplus in a centralized storage facility.

Requirements

High school diploma or GED required
Two years of experience in records management or a related field
Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Must possess and maintain a valid Georgia Driver's License.
Ability to understand departmental policies, procedures, rules and regulations
Ability to maintain records through the application of sound records management practices
Ability to organize work activities and establish priorities
Ability to carry out projects with minimal supervision
Ability to plan and supervise the work of others
Ability to prepare accurate records and reports
Ability to understand and follow detailed written and oral instructions
Ability to communicate effectively both orally and in writing
Ability to establish and maintain effective working relationships with employees and the general public
Ability to perform required mathematical calculations
Ability to operate standard office equipment
Ability to perform data entry accurately with appropriate speed
Ability to utilize various computer software programs relevant to the position
Ability to operate a motor vehicle
Ability to safely lift and/or carry weights not to exceed 50 pounds
Must be able to operate a variety of automated machinery and equipment including a motor vehicle, computer, printer, typewriter, calculator, shredder and telephone.
Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things which may include forms, reports, catalogs, and reference manuals.
Requires the ability to speak with and/or signal people to convey or exchange records management information, including giving assignments and/or directions to co-workers or assistants as well as communicating with the general public.
Requires the ability to read a variety of records management documentation, directions, instructions, and methods and procedures.
Requires the ability to complete forms and to write job related documentation and reports with proper format, punctuation, spelling and grammar, using all parts of speech.
Requires the ability to speak with and before others with poise, voice control, and confidence using correct English and well-modulated voice.
Requires the ability to learn and understand basic records management practices and legislation
The ability to learn and understand inventory control principles and techniques
To understand departmental policies and procedures
To make independent judgements in absence of supervision
And to acquire and be able to expound on knowledge of topics related to primary occupation.
Requires the ability to record and deliver information, to explain procedures, and to follow verbal and written instructions.
Requires the ability to add and subtract totals; multiply and divide totals; determine percentages; and determine time and weight.
Requires the ability to visually inspect items for proper length, width, and shape using job related equipment.
Requires the ability to coordinate hands and eyes in using job related equipment and to operate motor vehicles.
Requires the ability to handle a variety of items, job related equipment, control knobs, switches, etc.
Must have the ability to use one hand for twisting motion or turning motion while coordinating other hand with different activities.
Must have average levels of eye/hand/foot coordination.
May require the ability to discern color.
Requires the ability to deal with and relate to people beyond giving and receiving instructions.
Must be able to adapt to and perform under minimal stress when confronted with an emergency.
Requires the ability to talk, express, or exchange ideas by means of spoken words and/or hear and perceive nature of sounds by ear.

Responsibilities

Prepare and administer records retention and disposal schedules for all county departments.
Prepare and update records management policies and procedures as needed.
Develop and issue necessary records management forms.
Recognize, analyze and rectify record storage problems.
Pick-up records from various county departments, ensuring that all records are properly boxed in an approved container.
Receives and maintains official record transfer and receipt forms from departments.
Assigns box location and physically locates box at records center.
Pulls and properly destroys records when they reach their retention life.
Retrieves files from storage upon request by departments.
Retrieves files from storage upon request by the public.
Must be able to file both alphabetically and numerically.
Advises county personnel on proper records retention procedures.
Maintains inventory of surplus property and assists with annual auction.
Prepares routine forms and reports.
Performs data entry functions by keying data into computer system; retrieves, reviews or modifies data in computer database; generates computerized reports.
Receives various forms and other documentation; reviews, responds, forwards, maintains, and/or takes action as appropriate.
Prepares departmental files; maintains file system of departmental records.
Answers the telephone; provides information and assistance; takes and relays messages and/or directs calls to appropriate personnel; returns calls as necessary.
Responds to routine requests for information or assistance from members of the staff, the public, or other individuals.
May assign work and provide directions to other workers or inmates as required.
Performs other related duties as required.