Records Processing Clerk II (Emergency Management)

Ottawa County•West Olive, MI

7d•Onsite

About The Position

Under the supervision of the Emergency Management Director, provides clerical support for the department. Maintains hardcopy and digital records for emergency management, Homeland Security reporting, EPCRA and SARA compliance, and other functions. This is a part-time, benefited position working approximately 30 hours per week. Typical work hours are Monday-Friday, 8:00am-2:30pm. Flexibility regarding the schedule is expected depending on the demands of any given day. The work location is based out of the Fillmore Complex located at 12220 Fillmore Street, West Olive, MI 49460.

Requirements

High school diploma or GED required.
Clerical and computer experience preferred.
Working knowledge of office protocols, practices and procedures.
Computer literacy, including working knowledge of word processing, spreadsheet and database management applications software.
Accurate keyboarding skills.
Good customer service skills.
Basic knowledge of emergency management programs.
Good organizational skills and the ability to prioritize the workload.
Good interpersonal skills and the ability to work collaboratively in a team environment.
Good oral and written communications skills.
Ability to interact positively and professionally with coworkers, elected officials, County administrators, contractors, vendors, first responders, federal and state agency personnel and members of the general public from a wide range of cultural and socio-economic backgrounds.

Responsibilities

Receives and responds to requests for information concerning emergency management, hazardous materials, Homeland Security, EPCRA and SARA compliance and other matters, and refers inquiries to the proper staff member.
Inputs and verifies data in digital records systems to ensure the availability of current and accurate data for Homeland Security, Environmental Protection and other federal reporting requirements.
Coordinates Emergency Management volunteers.
Prepares invoices, purchase orders and other financial forms.
Takes messages and schedules appointments for other staff.
Places orders with vendors for equipment, supplies and materials based on suitable quality, availability and price.
Receives and stocks materials and supplies.
Assists staff in preparations for emergency response exercises, meetings, conferences and educational presentations to community groups and the media.
Processes the mail of the office, including the preparation of correspondence, and other documents and reports.
Prepares and processes mass mailings to first responder organizations, entities covered by SARA, LEPC members, local jurisdictions and other target recipients.
Assists in the maintenance of departmental filing systems by ensuring proper filing of documents and folders.
Performs other office support functions as assigned.