Records Officer

State of Iowa • Ames - 50010 - Story County, IA

11d • Hybrid

About The Position

The Iowa Department of Transportation (Iowa DOT) is recruiting a Management Analyst 3 to serve as the Records Officer. This is a high-profile position in the Office of the Director that serves oversees customer support, policies, procedures, and systems for records retention and records dissemination. The Records Officer oversees the fulfillment of records requests, works with internal staff to organize and respond to records topics, and coordinates systems and tools for records management. A successful candidate will know and understand records management principles for a large organization, will have a customer service focus, and will be skilled and experienced in process improvement. Learn more about the department at https://iowadot.gov/about. Iowa Department of Transportation’s mission is Making Lives Better Through Transportation. The person selected for this position will demonstrate actions and behaviors guided by Iowa Department of Transportation’s five CORE values: Safety First, People Matter, Customer Focused, Servant Leadership, and Integrity Without Exception.

Requirements

• Graduation from an accredited four-year college or university with a degree in any field, and experience equal to three years of full-time work in project management; management analysis; data science; business systems analysis; or professional-level program administration, development, or operations.
• Three years of full-time work experience in project management; management analysis; data science; business systems analysis; or professional-level program administration, development, or operations; and A total of four years of education and/or full-time experience (as described in part a), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.
• One year of full-time work experience in project management; management analysis; data science; business systems analysis; or professional-level program administration, development, or operations; and A total of four years of education and/or full-time experience (as described in part a), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience; and A total of two years of graduate-level education and/or full-time experience (as described in part a), where twenty-four semester hours of accredited graduate college or university coursework in business administration, industrial management, statistics, natural science, or a closely-related field equals one year of full-time experience.
• Current, continuous experience in the state executive branch that includes six months of full-time work as a Management Analyst 2 or two and a half years as a Management Analyst 1.

Nice To Haves

• Customer service focus
• Skilled and experienced in process improvement

Responsibilities

• Oversee the DOT’s compliance with public records laws.
• Establish and maintain the agency records retention schedules.
• Coordinate information technology services and systems related to records.
• Train staff and support DOT business units on records processes.
• Broadly support customers seeking access to DOT records.

Benefits

• Competitive pay and benefits package including health, dental, flexible spending, and life insurance
• Opportunities for professional growth and development.
• Paid time off effective immediately - biweekly vacation, separate sick leave, accruals rollover on a yearly basis, and 9 paid holidays per year.
• Iowa Public Employee Retirement System (IPERS) Retirement Package with employer match
• Optional 401A plan with employer contributions.
• Employee Discount Programs from a variety of vendors (vision, cellular, fitness, recreation, season passes, travel, counseling; legal, financial).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level