Records Manager

State of Utah Office of the Governor • Lehi, UT

20h • Hybrid

About The Position

This is a specialist job requiring working knowledge of a specific program. Incumbents are responsible for a specific program within the employing department or office. The incumbent also develops and maintains cooperative relationships with State, local, and private agencies. Incumbents may supervise subordinate staff.

Requirements

• One or more years of experience with electronic health records management
• One or more years of supervisory experience
• One or more years of experience in project management
• A Registered Health Information Administrator or a Registered Health Information Technician shall oversee the client record department through employment or consultation. If retained by consultation, onsite visits shall be at least semi-annually and documented through written reports to the administrator.

Nice To Haves

• RHIT certification or currently enrolled in getting the HIM Degree
• Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system
• Managing one's own time and the time of others
• Motivating, developing, and directing people as they work, identifying the best people for the job
• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources
• Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action

Responsibilities

• Managing Health Insurance Portability and Accountability Act (HIPAA) with the ability to discern state and federal regulations governing access and management of information
• Act as USDC GRAMA Officer and the requirements therein when fulfilling records requests and use the provisions of GRAMA
• Taking responsibility for the release of information, requests for records and discerning authorization
• Using practical experience with records management and systematic control of records, including processes for capturing and maintaining evidence of and information about business activities and transactions
• Supervising a team while having a grasp of the work the team's doing, as well as an understanding of the tasks and activities of a manager
• Develops, directs, and/or evaluates programs
• Interprets, clarifies, explains and applies agency policy and procedures, business practices, federal or state laws and regulations, etc.
• Analyzes, summarizes and/or reviews data; reports findings, interprets results and/or makes recommendations
• Develops or modifies rules, policies, or standards, etc.
• Provides consultation, makes recommendations, gives appropriate advice, and/or facilitates decisions related to public information
• Monitors and evaluates operations, programs, processes and/or practices for quality and effectiveness; makes recommendations for improvement
• Develops and implements procedures in response to agency policy, state and federal laws, etc.
• Provides technical assistance on agency issues, services, program(s), and/or computer hardware and software, etc.
• Facilitates the use of research data to improve existing programs and utilization of resources
• Leading and/or participating in work group or committees for implementation of policy, procedures and practices
• Providing consultation and recommendations in compliance requirements for the entity’s business practice, records management, and governing of information
• Creating trainings and timely reminders for best business practices concerning compliance
• Performing audits of appropriate access of information and ensuring completeness and accuracy of records
• Using good judgment in consulting in a real time manner regarding privacy rules
• Making good use of time management and staying apprised of applicable changes in health information management to make ongoing decisions for best practices
• Complete all required training as directed by the OU director or the DHHS GRAMA coordinator.
• Obtain and retain required certification under the Division of Archives and Records Service (DARS) program, in accordance with Section 63A-12-110.
• Serve as the custodian of records for all purposes within the OU for all records requests, including court-ordered subpoenas and disclosure for discovery that are not written requests under Section 63G-2-204 (see 63G-2-207).
• Comply with Utah Code 63G-2-601(1) and 63A-12-115.

Benefits

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees