Records Management Specialist

City of Conroe•Conroe, TX

2d•Onsite

About The Position

The Records Management Specialist provides administrative support and is responsible for reviewing, updating, and maintaining a records management program as per City Ordinances and State regulations. Works as a team player assisting as needed in agenda preparation, completion of Open Records Requests, and other administrative duties. Maintains an Open Records Request database system for records management. Works under minimal supervision with moderate latitude for the use of initiative and independent judgment. This position updates the supervisor of critical issues/events; provides detailed responses to requests for information; reviews and updates administrative procedures.

Requirements

High school diploma or equivalent and four years of related experience.
Two years of clerical or secretarial experience in municipal government required.
Considerable knowledge of public records, record management practices, application of record retention schedules, the Texas Public Information Act and coordination of open records processes.
Knowledge of document management software.
Knowledge of document production on standard personal computer using Word or similar programs.
Knowledge of general office procedures.
Knowledge of department functions, resources and general practices.
Knowledge of grammar, spelling and alphanumeric sequencing.
Knowledge of business English, spelling and the ability to make arithmetic computations.
Knowledge and application of bookkeeping principles and practices.
Ability to expedite a voluminous flow of detailed work and make arithmetical calculations with speed and accuracy.
Ability to work independently with minimal supervision.
Ability to maintain moderately complex clerical records and prepare reports from such records and to check for accuracy.
Ability to make routine decisions in accordance with procedures, laws and regulations, and to apply these to work problems.
Skill in preparation by hand or other methods necessary requisitions and documents.
Ability to communicate with members of the general public by telephone.
Ability to assemble files, alphabetize, store and retrieve from standard legal-sized filing cabinets.
Ability to operate a standard business copier and able to perform simple maintenance tasks such as replenishing paper supply and toner.
Knowledge of foundational records management theory and practice, laws, regulations, and procedures.
Ability to research, analyze and evaluate data and information.
Ability to apply interpersonal skills with other employees and the public.
Ability to follow both oral and written directions.
Must pass background check and pre-employment substance abuse screening as a condition of employment.
A motor vehicle record check and job-related doctor's physical exam may also be required.
Safety-sensitive positions remain subject to random drug and alcohol testing after hire.

Nice To Haves

Associate's degree.
Microsoft experience in Word, Excel, etc.
Four years of clerical or secretarial experience in municipal government preferred.
Microsoft experience in Word, Excel, Access, etc.

Responsibilities

Reviewing, updating, and maintaining a records management program as per City Ordinances and State regulations.
Assisting in agenda preparation.
Completing Open Records Requests.
Performing other administrative duties.
Maintaining an Open Records Request database system for records management.
Updating the supervisor of critical issues/events.
Providing detailed responses to requests for information.
Reviewing and updating administrative procedures.