Records Management Specialist - Supervisor

General Dynamics Information Technology • Washington, DC

3d • $93,662 - $115,000 • Onsite

About The Position

The Records Management Specialist - Supervisor provides oversight and manages the implementation of a records management program for a government agency to ensure that adequate and proper documentation is maintained throughout the record life cycle. In addition, the Records Management Special – Supervisor will supervise other designated contractor staff supporting the same federal division.

Requirements

• Requires a BA/BS in a related discipline with at least 5 years of related experience.
• Requires at least 2 years of supervisory experience.
• Ability to work independently and perform complex tasks.
• Experience engaging with records custodians to identify records, capture functions and business process information.
• Ability to ensure and apply proper retention to records in paper and electronic format.
• Experience with Electronic Content Management Systems and/or Recordkeeping Systems.
• Experience with drafting, maintaining and implementing Standard Operating Procedures (SOPs).
• Strong understanding of NARA requirements.
• Strong attention to detail.
• Excellent written and verbal communication skills.
• This position requires an existing MBI T2 Public Trust or the ability to obtain one.
• This role and associated duties will be performed on site at a government facility located in Washington, DC.

Nice To Haves

• Communication
• Customer Service
• Deliverables Management
• Mentorship
• Process Improvements

Responsibilities

• Oversee and manage the implementation of the records management program.
• Oversee the tracking of records and information assets throughout the records’ lifecycle (from receipt to disposition).
• Create processes and procedures in support of records and information management agency requirements.
• Develop processes for large scale records collections, scanning and data entry.
• Oversee the capture of paper records by scanning digital form.
• Provide weekly/monthly analytical reports on activities.
• Conduct quality control of document image results.
• Ensure that all work adheres to agency/department standards for correctness and quality.
• Devise and implement processes to catalog records data into a content management system (ACF Records Management System).
• Act as mentor and provide training and technical assistance to GDIT contractors supporting records management as well as other similar cross functional areas.
• Monitors and supports the progress of individual team members on an ongoing basis to ensure that the team is supported and meets all expectations and timelines.
• Provides updates and new guidance to the team as needed per division requirements.
• Provides technical assistance to team members as needed.
• Provides training for new staff on all elements of the division’s programming and GDIT processes.
• Monitors program areas being supported by GDIT staff and provide suggestions on process improvement when applicable.
• Provides oversight of the quality of work and deliverables to the customer.
• Monitors staff performance, providing additional training and feedback as needed.
• Completes Performance Improvement Plans (PIPs) as necessary.
• Completes annual performance evaluations and monitors staff’s progress towards annual goals.
• Reviews monthly reports; approves and submits consolidated reports as needed.
• Reviews and approve timecards, leave requests, and expense reports as applicable.
• Supports PMO with recruitment efforts including conducting interviews.
• Develops and maintains training materials, job aids, and SOPs to support the team’s performance.
• Serves as primary point of contact for stakeholder questions, requests, and concerns related to designated team.

Benefits

• Comprehensive benefits and wellness packages
• 401K with company match
• Competitive pay
• Paid time off
• Full-flex work week
• Variety of medical plan options
• Health Savings Accounts
• Dental plan options
• Vision plan
• 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match.
• Variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave.
• Short and long-term disability benefits
• Life insurance
• Accidental death and dismemberment insurance
• Personal accident insurance
• Critical illness insurance
• Business travel and accident insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level