Records & Information Management Assistant (4-month term position)

Alberta Securities Commission • Calgary, AB

13d • Onsite

About The Position

This position will appeal to an individual who enjoys working with the Records and Information Management (RIM) team, organizing electronic records and files within established frameworks. Candidates should be comfortable working both independently as well as in a team environment where multi-tasking and dealing with multiple internal customers is a daily requirement.

Requirements

• A high school diploma with a minimum of 2 years of administrative, clerical, records, or office support experience.
• A working knowledge of Microsoft Office including navigating Outlook and creating and editing basic Word documents and Excel spreadsheets.
• Exceptional organization skills with a desire to contribute to team goals.
• A good understanding of records and information practices and processes.
• Excellent problem solving, communication, and customer service skills.
• The ability to work with high accuracy with special attention to detail.

Nice To Haves

• A post-secondary certificate or diploma in Administration, library sciences, records management, or a related field would be considered an asset.

Responsibilities

• Digitizing physical (paper) records by scanning and importing the records, ensuring proper classification and quality control.
• Entering data and maintaining ASC databases (eDOCS documents management and Microsoft Dynamics 365).
• Assisting users with records requests; troubleshooting record-related issues.
• Monitoring internal and external email inboxes.
• Completing other duties as required by the RIM team such as assisting with the administrative duties for RIM orientations, managing the label creation process, and taking minutes during RIM meetings.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED