Records Custodian - Documents Distribution

State of careers Rhode Island

3d•$56,157 - $63,157•Onsite

About The Position

This position involves performing various clerical and administrative duties related to the storage, maintenance, and servicing of court records. The role includes managing records inventory, distributing records to internal customers, maintaining circulation records, and assisting with the retrieval, refiling, and interfiling of records. Additionally, the position supports the operation of the records research room by providing reference services to onsite researchers, handling various request types, and instructing users on policies and procedures.

Requirements

High School graduate
Experience using Microsoft Word, Excel, and Access required.
Ability to perform physical labor involving climbing ladders and lifting and moving 50-pound boxes required.

Nice To Haves

College graduate preferred.
Knowledge of computer records information systems desirable.

Responsibilities

Perform various clerical and administrative duties related to the storage, maintenance, and servicing of court records.
Receive, examine, and arrange records.
Input records inventory into court records management database.
Distribute records to internal court customers.
Maintain accurate circulation records.
Input information into word processing, database, and spreadsheet programs.
Assist in the inventorying, retrieval, refiling, and interfiling of records.
Assist in the receiving, moving, and storing of records.
Provide reference service to onsite researchers by providing access to publicly-available court records.
Assist in handling telephone, mail, and email requests.
Use automated and manual reference sources and/or databases to search and locate information.
Instruct users regarding reference-related policies and procedures.
Monitor the handling and use of record material.
Furnish reproductions and certifications.