Records Coordinator

City of Leander • Leander, TX

2d • Onsite

About The Position

Under general supervision, processes various records requests that are received by the City of Leander. Performs administrative duties and assists the City Secretary and Assistant City Secretary as needed. Serve as Acting Assistant City Secretary in the absence of the Assistant City Secretary.

Requirements

• High School Diploma or GED
• three years of administrative experience
• one year of processing open records requests
• Must be bondable
• possess a valid state driver’s license
• Must be a Notary Public
• Must complete NIMS 100, 200, 700 and 800 courses within one year of employment
• Cybersecurity training must be completed within one year of employment
• working knowledge of the principles and practices of modern public administration
• extensive knowledge of office practices and procedures
• thorough knowledge of modern records management techniques, including legal requirements for recording, retention and disclosure
• skills in operation of office machines and tools
• Ability to accurately record and maintain records
• ability to establish and effective working relationships with other departments, officials and the public
• Ability to write routine reports and correspondence
• Ability to speak effectively with customers or employees of organization
• Strong knowledge and application of accounting practices and principles for public entities
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• Ability to deal with problems involving several concrete variables in standardized situations
• Ability to establish and maintain effective relationships with public officials, superiors, subordinates and the public
• Ability to type accurately
• Proficient in using Microsoft applications (including Word, Excel), other software packages as needed for data management and email applications

Nice To Haves

• Bachelor's degree (B.A./B.S.) from four-year college or university
• Four years or more of administrative experience
• Work experience at a local government
• Texas Municipal Clerks Certification or obtain within 5 years of employment

Responsibilities

• Process Open Records Requests by gathering, reviewing, sorting, converting and redacting documents.
• Make travel arrangements, register for conferences and/or complete reimbursement forms for the City Council and City Manager in the absence of the City Secretary and Assistant City Secretary or as directed.
• Provide notary services.
• Organize and coordinate the storage and maintenance of City Records.
• Provide training to employees and/or departments regarding records management policies, procedures, changes in law and compliance with records management program.
• Responsible for updating and maintaining the pages of the City Secretary, Elections, Boards and Commissions on the City of Leander website.
• Provide public records and information to citizens, civic groups, the media and other agencies as requested.
• Perform duties related to open records requests, records management.
• Assists City Secretary and Assistant City Secretary in coordinating and conducting special events and receptions.
• Assists in ordering and preparing meals for City Council meetings as needed.
• Attends City Council meetings in absence of City Secretary and Assistant City Secretary.
• Oversees the City’s compliance with the City’s records management policy, best practices, and all local, state, and federal record keeping requirements.
• Reconcile monthly credit card statement.
• Other duties as assigned.

Benefits

• Proof of education, certification(s) and experience as listed on the employment application based on the job posting requirements.
• Satisfactory results from a pre-employment criminal history background and driving record check.
• Legal authorization to work in the United States without sponsorship.
• Compliance with the Selective Service Registration for male US citizens and immigrants, who are ages 18-25.
• The City of Leander participates in E-Verify!
• The City of Leander is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability or genetic information in employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED