Records Coordinator, Nursing and Health Sciences

Tyler Junior College•TJC Central Campus, TX

5d•Onsite

About The Position

Provide a variety of administrative, confidential, and technical support to Program Directors and Department Chairs in the School of Nursing and Health Sciences at Tyler Junior College.

Requirements

HS Diploma
One year of related experience.
Competent with Microsoft Office products - especially Word and Excel

Nice To Haves

Associate’s Degree in a related field
Ellucian Banner
Internet Research

Responsibilities

Greet visitors, students, and/or employees and respond to inquiries and requests for information, and provide assistance.
Establish and maintain cooperative working relationships with other employees at Tyler Junior College.
Facilitate appropriate communication involving other departments, transmitting information accurately and tactfully.
Maintain office files, student files, and other appropriate records for assigned programs.
Maintain up-to-date student and faculty health requirement documentation in compliance with college, state, and clinical facility policies/standards.
Manage and/or coordinate admissions process as appropriate for assigned programs.
Monitor and respond to general information email accounts and phone calls.
Advise applicants and respond to pre-application questions.
Receive, review, and record student applications.
Evaluate applicant transcripts for assigned programs.
Complete applicant data spreadsheets.
Distribute and track acceptance letters.
Register newly admitted students, if applicable to the program.
Maintain student rosters and other related documents.
Schedule Admissions/Progression/Re-enrollment meetings and record meeting minutes as needed for assigned programs.
Maintain inventory of and order office and classroom supplies for assigned programs.
Perform general clerical duties, including organizing, filing, shredding, and photocopying documents and files for assigned programs.
Prepare and maintain a variety of records and reports in compliance with regulatory bodies.
Prepare documents as requested.
Create and update departmental forms as needed for website upload or internal program use.
Attend advisory committee meetings.
Prepare minutes, reports, statistical data, and other materials about assigned programs for use in Advisory Committee meetings.
Initiate, process, and track the flow of departmental forms for assigned programs, e.g., purchase orders, personnel requisitions, travel authorization forms, supply requisitions, printing requests, and travel expense reimbursement vouchers.
Maintain department calendar.
Schedule appointments and meetings, send out meeting notices, arrange for catering services, and make travel arrangements.
Coordinate and participate in the pinning ceremony for the graduating class, including ordering supplies, scheduling the photographer, preparing and printing the program for the ceremony, setting up and breaking down decorations in the pinning ceremony venue.