Records Compliance Specialist

State of Montana • Deer Lodge, MT

3d • Onsite

About The Position

The Montana Department of Corrections (DOC) is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in your community, the Montana Department of Corrections is the place for you!

The Director’s Office provides critical support to the department’s executive team through communications, financial services, legal services, and human resources. The landscape of corrections is constantly evolving, and this team is at the forefront of managing this change on behalf of Montana citizens. Join us today!

The Records Compliance Specialist is responsible for ensuring our operations run with integrity, accuracy, and full alignment with legal and regulatory standards. This role is ideal for someone who enjoys diving into complex information and transforming it into clear, compliant decisions. You’ll analyze legal documents, sentencing statutes, and case law to complete precise sentence calculations and adjustments. You’ll also serve as a key communication point—processing forms and coordinating with law enforcement, correctional staff, legal officials, and offenders regarding warrants, transport, and adjudicated indictments. Part of your impact includes determining when statutory notifications are required for offender movement and helping maintain strong tracking systems through close collaboration with your team.

Beyond daily coordination and analysis, you’ll play a vital role in strengthening organizational accountability. The Compliance Specialist examines and evaluates programs, contracts, business procedures, and property to ensure they meet performance requirements, business rules, and government regulations. Through audits, inspections, and careful review, you help safeguard public safety, support consistent processes, and contribute to a culture of integrity. This is an opprtunity to make a meaningful difference in a detail driven, mission focused environment where your expertise truly matters.

The hourly rate of this position will increase by $1.00 per hour or 2.5%25, whichever is greater, effective July 1, 2026, in accordance with HB13.

Requirements

• Associate degree in business or a related field.
• Two years of directly related work experience that demonstrates attention to detail, data-quality.
• Microsoft Office computer skills.
• Good communication, both written and verbal.

Responsibilities

• Analyze legal documents, sentencing statutes, and case law to complete precise sentence calculations and adjustments.
• Serve as a key communication point—processing forms and coordinating with law enforcement, correctional staff, legal officials, and offenders regarding warrants, transport, and adjudicated indictments.
• Determine when statutory notifications are required for offender movement.
• Help maintain strong tracking systems through close collaboration with your team.
• Examine and evaluate programs, contracts, business procedures, and property to ensure they meet performance requirements, business rules, and government regulations.
• Conduct audits and inspections.
• Perform careful review to help safeguard public safety, support consistent processes, and contribute to a culture of integrity.

Benefits

• Competitive compensation
• Generous State of Montana Benefits
• May qualify for student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree