Part-Time Records Clerk

Village of Mundelein•Mundelein, IL

2d•$30 - $33•Hybrid

About The Position

The Mundelein Police Department is seeking an entry-level part-time Records Clerk to provide clerical and customer service support within the Records Unit. This civilian position works under the direction of the Records Supervisor and is responsible for maintaining accurate police records, assisting the public, and supporting administrative processes.

Requirements

Proficiency with standard office equipment, procedures, and practices.
Above-average typing speed and accuracy.
Ability to create, maintain, and expunge files, records, and reports in accordance with established procedures.
Knowledgeable about records retention, public records laws, and FOIA processes.
Ability to work independently, efficiently, and with attention to detail.
Strong, professional, and effective communication skills across verbal, written, and electronic channels, including in-person and telephone interactions.
Ability to perform assignments with a high degree of accuracy.
Willingness and ability to learn and adapt to new processes, software, and departmental procedures.
Ability to establish and maintain cooperative working relationships with coworkers and other agencies.
High school diploma or equivalent (GED).
Two (2) years of general clerical experience.

Nice To Haves

Fluency in Spanish, both oral and written, is preferred.

Responsibilities

Maintain and update reports and records within the records management system to ensure accuracy and completeness.
File records and documents in an organized and efficient manner.
Provide front desk reception services, assisting both in-person visitors and phone callers.
Respond to requests for records from the public, law enforcement agencies, the Lake County State’s Attorney’s Office, local prosecutors, and other governmental entities.
Process all aspects of citations and administrative hearings, including data entry, payment processing, fine escalation, and issuance of collection notices.
Obtain LEADS certification within six (6) months of hire and maintain proficiency to complete required tasks.
Attend assigned training courses to enhance knowledge and skills.
Maintain the confidentiality and security of all departmental records and documents.
Perform any other duties assigned by supervisory staff that fall within the scope of this position.