Record Clerk

Orgenesis, Inc.•Taylor, MI

1d•$42,000 - $68,700•Hybrid

About The Position

Orgenesis is seeking a highly organized, detail-oriented, and dependable Records Clerk Assistant to support records management, document control, data maintenance, and administrative operations throughout the organization. This position is responsible for organizing, maintaining, retrieving, and safeguarding business, clinical, research, operational, and compliance-related records while ensuring accuracy, confidentiality, and regulatory compliance. The Records Clerk Assistant plays an essential role in supporting Orgenesis’ mission of advancing cell and gene therapy solutions through its global POCare™ platform by ensuring records are properly maintained, accessible, and compliant with applicable company policies and regulatory requirements. The ideal candidate possesses strong organizational skills, excellent attention to detail, and experience handling confidential information in a professional environment.

Requirements

High School Diploma or GED required.
1–3 years of experience in records management, data entry, administrative support, document control, or related roles.
Experience working with electronic document management systems preferred.
Experience in healthcare, biotechnology, pharmaceutical, clinical research, or regulated industries is a plus.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Experience with document management and records tracking systems.
Strong data entry and keyboarding skills.
Familiarity with databases, electronic filing systems, and cloud-based applications.
Ability to learn new records management technologies quickly.

Nice To Haves

Associate Degree in Business Administration, Records Management, Healthcare Administration, Information Management, or related field preferred.
Associate’s or Bachelor’s Degree in a related discipline.
Experience supporting compliance-driven organizations.
Knowledge of records retention and document control procedures.
Familiarity with healthcare, clinical, or research documentation requirements.
Experience with quality assurance and auditing processes.

Responsibilities

Organize, maintain, and update electronic and physical records.
Ensure records are accurately classified, indexed, and filed.
Retrieve records and documents upon authorized request.
Track document movement and record access activities.
Maintain organized filing systems and document repositories.
Review incoming records for completeness and accuracy.
Process, scan, upload, and archive documents into company systems.
Ensure proper version control and document retention practices.
Assist with document distribution and tracking procedures.
Maintain document logs and records inventories.
Enter and update information in databases and records management systems.
Verify accuracy of records and identify discrepancies.
Correct data errors and coordinate updates with appropriate departments.
Perform regular record audits and quality checks.
Ensure data integrity across multiple platforms.
Provide clerical and administrative support to records management and operational teams.
Prepare reports, spreadsheets, correspondence, and filing documentation.
Assist with scheduling, record requests, and departmental administrative tasks.
Support internal projects requiring records organization and document review.
Perform general office support duties as assigned.
Maintain strict confidentiality of company, employee, patient, clinical, research, and business information.
Adhere to company policies regarding records management and data security.
Support compliance with healthcare, privacy, and regulatory requirements.
Ensure records retention and destruction schedules are followed appropriately.
Report any compliance concerns or record discrepancies promptly.
Conduct routine audits to ensure record accuracy and completeness.
Monitor compliance with documentation standards and procedures.
Assist with internal and external audit preparation.
Identify opportunities to improve records management processes.
Support quality improvement initiatives related to document control.
Collaborate with Clinical Operations, Research, Human Resources, Finance, Compliance, Information Technology, and Administrative teams.
Respond to authorized requests for records and documentation.
Assist departments with records retrieval and information management needs.
Participate in process improvement and records management projects.
Support implementation of new records systems and technologies.
Generate records activity reports and tracking summaries.
Maintain logs of document requests and retrieval activities.
Prepare records inventories and audit documentation.
Monitor document retention schedules and reporting requirements.
Support management reporting and operational metrics.