Records Clerk - Specialized Student Services

Mesa USD 4•Mesa, AZ

3d•Onsite

About The Position

To establish and maintain special education student records; to ensure the accuracy and availability of data to provide documentation for dissemination of information to appropriate parties; and to contribute to the efficient operation of the work unit.

Requirements

High School education or equivalent
Minimum two years clerical experience
Models the attributes and skills of the MPS Portrait of a Graduate
Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
Moderate proficiency in typing with good accuracy; above average test battery
Computer proficiency to include use of basic software applications (Word, Excel, etc); proficiency in use of student database system (Synergy)
Ability to operate standard office equipment
Ability to organize, prioritize, take initiative and meet deadlines with an accurate attention to detail while working with frequent interruptions, change in assignments and minimum supervision
Ability to effectively communicate (verbal and written) with students, parents, district personnel at all levels and general public; to be tactful and diplomatic at all times; to maintain confidentiality
Ability to establish and maintain cooperative and effective working relationships with students, parents and district personnel at all levels
Ability to lift moderate to heavy boxes

Responsibilities

Record and maintain central office records for special education programs on Synergy and OnBase
Coordinate all registration activities (entering, dropping, changes, etc) with schools
Process incoming and outgoing requests of special education records from appropriate parties
Process Synergy query requests for appropriate personnel
Review special education paperwork for accuracy and compliance
Maintain current, accurate information to track special education student census
Process, prepare and submit reports for district, state and federal requests regarding special education student census data
Perform general clerical tasks including telephone use
Respond to inquiries, or direct to appropriate personnel, to provide information and/or direction
Participate in additional training in use of student database systems (Synergy)
Regular and on-time attendance required
Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit
Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools