Records Clerk I (Civil Family)

Pasco County Clerk & Comptroller•Dade City, FL

2d•Onsite

About The Position

Under general supervision, perform clerical work requiring the application of various work methods, procedures, policies, practices, and departmental functions related to the processing of documents and files according to four levels of increasing responsibility, complexity, and pay grades. The Records Clerk positions may be part of the Task-Based or Points-Based Career Progression Plans. For new hire initial placement, this position is historically filled at a Level I. A qualified teammate or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act. Veterans' Preference and Priority will be given to eligible veterans and their spouses in accordance with Chapter 295.065 and Chapter 295.07 of the Florida Statutes and Florida Administrative Code Chapter 55-A7 with respect to Veterans' Preference in appointment, retention, and promotion. Effective July 1, 2021, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. Since every duty associated with this position may not be described herein, teammates may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written in this job description.

Requirements

Must be able to perform the essential job functions satisfactorily.
Must provide three references in the application. At least one reference must be from a current or former supervisor.
Must have a high school diploma or possession of an accredited equivalency diploma.
Ability to pass skills testing (such as typing, spelling, math, and grammar) within one (1) year.
Ability to learn laws, rules, and regulations as they relate to the area of assigned responsibility.
Ability to learn legal terminology, definitions, and numerous codes and abbreviations.
Ability to work with confidential and/or sensitive data, interpret and comply with state and federal guidelines as well as legal advice restrictions for the Clerk & Comptroller's office.
Ability to meet the public and effectively address their needs in a courteous, tactful, professional manner and cope with customers in impromptu situations.
Ability to work in a fast-paced environment with frequent interruptions while maintaining speed and accuracy.
Ability to establish and maintain effective working relationships with the Clerk & Comptroller, administrative staff, vendors, and Clerk & Comptroller's teammates.
Ability to live and advocate commitment to the Organization's vision, mission, and values.
Ability to work effectively in a team environment, successfully engage in multiple initiatives simultaneously, and actively resolve problems and find solutions using available resources.
Ability to report to work on time and to perform the duties of the position for an entire workday.

Nice To Haves

Preference is given to candidates with experience in a government entity performing similar functions.
A valid Florida Driver's License may be required for some positions.

Responsibilities

Assists with the preparation of weekly calendars with multiple Court Orders or Judgments, record searches, and procurement of evidence for court hearings.
Provides customer assistance to individuals requesting non-technical information.
Receives documents for filing; verifies, classifies, sorts, and processes according to departmental policies and procedures.
Performs cashiering functions as needed.
Provides courteous and professional customer service.
Generates correspondence, notices, and reports according to established policies and practices of assigned area.